Free Purchase Order Template for Boutiques
Boutiques depend on timely stock replenishment to stay current with trends. A purchase order formalises your wholesale orders, ensures you receive exactly what you agreed on, and simplifies returns or disputes.
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What goes on a boutique's purchase order to wholesalers?
A boutique sends a purchase order to clothing wholesalers to authorise a collection before it is delivered. List each style with its size and colour breakdown, the quantity, and the agreed wholesale price. The PO gives the wholesaler an approved order to pack and ship, and the invoice that follows references its number.
Typical line items
- Style name or product code
- Size and colour breakdown
- Quantity per line
- Accessories and small leather goods
- Branded packaging and tissue
- Retail fixtures and rails
- Agreed wholesale price per unit
- Delivery window or season date
How the work is charged
Clothing is priced per unit at agreed wholesale rates, often with a minimum order quantity per style. The purchase order records the breakdown and prices so the wholesaler's invoice can be checked against the approved order.
Payment terms and deposits
Wholesale fashion accounts often run net 30, sometimes with a deposit on a forward season order. The PO authorises spend up to its total, and the supplier should quote the PO number on the invoice.
Tax and compliance
If sales tax or VAT applies, list it separately with the registration number. Clothing is taxed differently in some places, and children's items can carry special rates, so confirm what applies to the order.
Frequently asked questions
How far in advance should a boutique place a purchase order?
Most fashion wholesalers require orders 4–12 weeks ahead of a season. Check your supplier's lead times and factor in shipping when deciding when to send your PO.
What details should a boutique PO include?
Include item names, SKUs or style codes where applicable, sizes, colours, quantities, unit prices, delivery address, and any agreed discount terms.
Can I cancel a boutique purchase order?
Cancellation rights depend on your supplier's terms. Always review the cancellation policy before placing an order; some suppliers charge a restocking fee for cancelled POs.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
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