Free Purchase Order Template for Electricians
Electricians source components across multiple jobs and need accurate ordering to avoid costly return trips. A purchase order locks in agreed prices, ensures the right specifications are delivered, and simplifies job costing.
Currency
Live Preview
What should an electrician put on a purchase order?
An electrician sends a purchase order to a wholesaler to authorise cable, components, and accessories before collection or delivery. List each item with the rating or spec, the quantity, and the agreed trade price, plus the job it is for. The PO gives the wholesaler an approved order, and the invoice that follows references its number.
Typical line items
- Cable by type and drum length
- Consumer units and protective devices
- Accessories (sockets, switches, fittings)
- Lighting and fixtures
- Job or site reference
- Quantity per line
- Agreed trade price per unit
- Collection or delivery date
How the work is charged
Electrical materials are priced per item, per drum, or per box at agreed trade rates. The purchase order records the figures so the wholesaler's invoice can be checked against approved costs.
Payment terms and deposits
Wholesaler accounts commonly run net 30 from end of month. The order authorises spend up to its total, and the supplier should quote the PO number so deliveries reconcile against the right job.
Tax and compliance
If sales tax or VAT applies, list it separately with the registration number. Some electrical work and materials carry distinct rates in places, so confirm what applies to the order.
Frequently asked questions
Why should electricians use purchase orders?
POs confirm specifications, quantities, and prices before goods are supplied. This prevents incorrect substitutions (which can be a safety issue in electrical work) and disputes at billing.
What should an electrician's PO specify for cable orders?
Include the cable type, core size, insulation rating, length required, and the manufacturer's part number if you have a preferred brand, to avoid receiving an unsuitable substitute.
Can I use a PO to order materials for a client and pass the cost on?
Yes. Many electricians add a mark-up to materials when charging clients. Keep your POs filed so you can justify material costs if the client queries the invoice.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
Back to Purchase Order Generator →