Free Purchase Order Template for Hardware Stores
Hardware stores serve trade customers who need products in stock when they walk in. Purchase orders keep your purchasing aligned with demand, lock in trade pricing, and ensure your shelves are stocked with the right products.
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What goes on a hardware store's purchase order?
A hardware store sends a purchase order to its wholesale suppliers to authorise tools, fixings, and paint before delivery. List each item with the pack size, the quantity, and the agreed trade price, plus the delivery date. The PO gives the supplier an approved order to fulfil, and the invoice that follows references its number.
Typical line items
- Fixings and fasteners (assortment boxes)
- Hand and power tools
- Paint and decorating supplies
- Plumbing and electrical sundries
- Quantity per line
- Agreed trade price per unit
- Requested delivery date
- Store delivery address
How the work is charged
Hardware stock is priced per unit, per box, or per case at agreed trade rates. The purchase order records the figures so each delivery can be checked against approved costs.
Payment terms and deposits
Wholesale accounts commonly run net 30. The order authorises spend up to its total, and the supplier should quote the PO number on the invoice.
Tax and compliance
If sales tax or VAT applies, show it separately with the registration number. Some goods carry distinct rates in places, so confirm what applies to the order.
Frequently asked questions
How should a hardware store manage seasonal stock orders?
Plan ahead for peak seasons: paint and garden products in spring, heating and insulation products in autumn. Issue POs with sufficient lead time to avoid stockouts during peak demand.
What should a hardware store PO include for power tools?
Include the manufacturer, model number, voltage, battery compatibility, quantity, agreed trade price, and any promotional terms or rebate conditions attached to the order.
How do hardware stores manage supplier rebates through purchase orders?
Keep POs filed so you can reconcile the cumulative purchases against your supplier's rebate threshold at year end. Some suppliers require PO references to validate rebate claims.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
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