Free Purchase Order Template for IT Companies
IT companies procure hardware and software for their own infrastructure and on behalf of clients. Purchase orders create a clear procurement record, support asset management, and ensure client-billing traceability for pass-through costs.
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Frequently asked questions
How do IT companies handle purchase orders for client projects?
Raise a PO for each client project referencing the client name and project number. When billing the client, link the PO to your invoice so the client can verify the cost of supplied goods.
What should an IT PO include for hardware?
Include the manufacturer part number or model number, specifications (processor, RAM, storage), quantity, agreed trade price, warranty terms, and required delivery date.
Can I use a PO for software licences?
Yes. Include the software name, version, licence type (per user, per device, or concurrent), number of licences, and the agreed price. Attach the licence agreement reference for audit purposes.