Free Purchase Order Template for Spas
Spas rely on premium products to deliver the high-quality experience clients expect. Purchase orders ensure you receive the exact products agreed, at the right price, and help you manage the relationship with specialist beauty and wellness suppliers.
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What goes on a spa's purchase order?
A spa raises a purchase order to its beauty and wellness suppliers to authorise products, treatment supplies, and linen before delivery. List each item with the size or spec, the quantity, and the agreed price, plus the delivery date. The PO gives the supplier an approved order, and the invoice that follows references its number.
Typical line items
- Treatment products and oils
- Retail skincare stock
- Treatment linen and towels
- Consumables and disposables
- Equipment and tools
- Quantity per line
- Agreed price per unit or case
- Requested delivery date
How the work is charged
Spa supplies are priced per unit, per case, or per pack at agreed rates, with equipment as a one-off cost. The purchase order records the figures so the supplier's invoice can be matched against approved prices.
Payment terms and deposits
Supplier accounts commonly run net 30. The order authorises spend up to its total, and the supplier should quote the PO number on the invoice.
Tax and compliance
Where sales tax or VAT applies, show it separately with the registration number. Retail products and treatment supplies can be taxed differently in places, so confirm what applies to each line.
Frequently asked questions
How should a spa manage purchase orders for treatment products?
Order by product range and track usage per treatment room. A monthly standing PO for core consumables and a separate ad-hoc PO for new product trials keeps ordering organised.
What should a spa PO include for professional beauty products?
Include brand name, product name, SKU code, pack size or volume, quantity, agreed professional trade price, and whether the product is for in-treatment use or retail sale.
Can a spa negotiate exclusive or preferred pricing through POs?
Many beauty suppliers offer tiered pricing based on purchase volume. Committing to a minimum monthly PO value can unlock better pricing and exclusive product access.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
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