Free Payroll Specialist Quote Template
Payroll specialists quote per-employee rates because the workload scales directly with headcount. A base fee plus a per-employee rate is the fairest model and prevents the specialist absorbing the cost when a client doubles their staff mid-year.
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Frequently asked questions
How much does outsourced payroll cost?
Monthly payroll processing for a small business with up to 10 employees costs €150 to €350. Larger payrolls with 20 to 50 employees cost €400 to €800 per month. Per-employee pricing typically runs €8 to €25 per employee per payroll run, depending on the country's payroll complexity and filing requirements.
What should a payroll quote include?
Specify: monthly payroll calculation and processing, payslip distribution (paper or digital), PAYE or equivalent authority submissions, RTI filings (UK) or equivalent, pension contributions processing, new starter and leaver handling, and year-end P60 or equivalent. Quote each separately so clients understand what they're buying.
Do payroll specialists charge extra for pension processing?
Pension auto-enrolment or equivalent processing is often charged separately. Communicating with pension providers, processing contribution files, and managing opt-outs adds €50 to €120 per month for a small employer. State this clearly in the quote as clients often assume it's included in the base fee.