Free HR Consultant Quote Template
HR consultants quote because employment law compliance covers a wide range of risks, and a small business HR audit differs from an enterprise restructure project. A clear quote specifies the legal framework being assessed, the number of employees in scope, and the documentation provided.
Currency
Live Preview
What should an HR consultant put on a quote?
An HR consulting quote sets out the planned work and the fee before it starts, such as an HR audit, a handbook and contract set, and ongoing advisory. List each deliverable and whether it is a fixed fee or a monthly retainer, and note what a wider scope would add. The fee is an estimate until accepted.
Typical line items
- HR audit and risk assessment
- Employee handbook and contract templates
- Ongoing HR advisory (per month)
- Policy and procedure documentation
- Disciplinary or grievance support
- Manager training session
- Day rate for project work
- Follow-up review
How the work is charged
HR consultants usually quote a fixed fee for a defined audit or document set, and a monthly retainer for ongoing advice. Project work may carry a day rate.
Payment terms and deposits
A quote commonly proposes a deposit before the audit, with monthly billing for a retainer. The fee holds for a stated period and remains an estimate until accepted, so note what a broader scope would alter.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Employment requirements differ by jurisdiction, so confirm what applies to the client.
Frequently asked questions
How much does an HR consultant charge?
Freelance HR consultants charge €80 to €150 per hour. A full HR audit for a small business (up to 20 employees) costs €1,500 to €3,500. An employee handbook and contract templates cost €800 to €2,500 depending on complexity. Monthly advisory retainers for SMEs cost €400 to €1,200 per month.
What does an HR audit include?
An HR audit reviews employment contracts, policies, right to work documentation, disciplinary and grievance procedures, holiday entitlement records, pay practices for national minimum wage compliance, and GDPR obligations relating to employee data. The output is a written report with a prioritised action list.
Should an HR consultant's quote specify jurisdiction?
Yes. Employment law is country-specific and changes frequently. State clearly which legal framework your advice covers (UK Employment Rights Act, German Betriebsverfassungsgesetz, etc.). If the client has employees in multiple countries, that's a more complex and more expensive engagement.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
Back to Quote Generator →