Free Animator Credit Note Template
Issue credit notes for animation project cancellations, scope changes, and overpayments. Free PDF, no signup.
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How does an animator handle a credit note for a cancelled project?
An animator issues a credit note when an invoiced animation project is cut short or reduced in scope, such as a shorter final cut or a cancellation after storyboarding. The note references the original invoice, describes the work removed, and reduces the balance, often net of a kill-fee for time already spent.
Typical line items
- Original invoice number and date
- Video length reduction, 90-second to 60-second cut
- Project cancellation credit, post-storyboard stage
- Kill-fee retained for work completed
- Reason for the adjustment
- Net credited amount
- Revised balance due
How the work is charged
Work the credit from the original project fee, subtracting any kill-fee that covers storyboarding or pre-production already delivered. A reduced runtime is credited at the difference between the original and the shortened deliverable.
Payment terms and deposits
Apply the credit against the next milestone invoice or refund it to the card or transfer the client used, referencing the original invoice number. Note the remaining balance after the adjustment.
Tax and compliance
If the original invoice carried sales tax or VAT, the credit note typically reverses that tax in proportion to the amount credited. Confirm the rules that apply where you work.
Frequently asked questions
My client cancelled after I completed the storyboard but before production. What should I refund?
This depends on your contract, but a credit note should reflect only the amount you are actually returning. If your contract specifies a kill fee of 30% once storyboards are approved, issue a credit note for the remaining 70%. Describe the stage of completion clearly in the credit note.
Should I issue separate credit notes for each milestone being reversed?
You can issue one credit note covering all reversed milestones, listing each as a separate line item. This is cleaner than multiple documents and gives the client a single reference. Make sure each line references the milestone name or number from the original invoice.
How do I handle a credit note when a project is paused indefinitely rather than cancelled?
If money has already been paid and the project is on hold with no confirmed restart date, issuing a credit note for the unpaid portion is sensible. Note on it that the credit applies if the project restarts. This protects your cash flow and keeps the financial relationship transparent.
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Read the complete credit note guide to see when to issue one and how it adjusts an invoice already sent.
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