Free Animator Credit Note Template
Issue credit notes for animation project cancellations, scope changes, and overpayments. Free PDF, no signup.
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About Animator credit notes
Animation projects often span weeks with milestone payments, which means credit notes come up when a client reduces the scope after paying a milestone, cancels before the final render is delivered, or requests a shorter video than what was originally invoiced. A credit note formally documents the adjustment.
It includes the original invoice number, a clear description of what is being reversed, and the credited amount. Once issued, the client reconciles it in their system and you adjust your revenue records accordingly.
When to issue a credit note
Issue a credit note when a client pays for a 90-second explainer but asks to reduce it to 60 seconds after production has started. Use one when a motion graphics package is cancelled at the storyboard stage and you refund the portion beyond your kill-fee. It also applies when a client overpays a milestone invoice by bank transfer and you document the surplus as a credit toward the next payment.
Frequently asked questions
My client cancelled after I completed the storyboard but before production. What should I refund?
This depends on your contract, but a credit note should reflect only the amount you are actually returning. If your contract specifies a kill fee of 30% once storyboards are approved, issue a credit note for the remaining 70%. Describe the stage of completion clearly in the credit note.
Should I issue separate credit notes for each milestone being reversed?
You can issue one credit note covering all reversed milestones, listing each as a separate line item. This is cleaner than multiple documents and gives the client a single reference. Make sure each line references the milestone name or number from the original invoice.
How do I handle a credit note when a project is paused indefinitely rather than cancelled?
If money has already been paid and the project is on hold with no confirmed restart date, issuing a credit note for the unpaid portion is sensible. Note on it that the credit applies if the project restarts. This protects your cash flow and keeps the financial relationship transparent.