Free Videographer Credit Note Template
Create credit notes for videography refunds, project cancellations, and billing corrections. Free PDF, no account needed.
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When does a videographer issue a credit note?
A videographer issues a credit note when an invoiced project is cancelled or a cost is reversed, such as a corporate video called off or unused licensed music. The note references the original invoice, names the amount credited, gives the reason, and reduces the client's balance.
Typical line items
- Original invoice number and date
- Corporate video cancellation credit, 50 percent of total
- Unused licensed music fee reversal
- Reason for the credit
- Credited amount
- Retained portion for work done
- Revised balance due
How the work is charged
Credit a cancelled project at the share of the fee on the original invoice not yet earned, keeping any filming or planning already done. A reversed licence is credited at the music fee charged.
Payment terms and deposits
Refund the credit to the original payment method or offset it against the next invoice, quoting the original invoice number. State the adjusted balance after the change.
Tax and compliance
If the original invoice charged sales tax or VAT, the credit note generally reverses that tax in proportion to the amount credited. Licensing fees passed on may be taxed with the work, so confirm what applies to you.
Frequently asked questions
If a client disputes the final video and we settle on a partial refund, what document do I issue?
Issue a credit note for the agreed refund amount referencing the original invoice. Add a brief line description such as 'partial settlement on project dispute' so both parties have a clear record of what was agreed and why the credit was given.
Should the credit note match the currency and VAT treatment of the original invoice?
Yes. If the original invoice included VAT at a specific rate, the credit note should reverse the net amount and the VAT amount separately. This keeps your VAT returns accurate and ensures the client can reclaim or adjust their own VAT correctly.
Can I apply a credit note to a future project instead of refunding cash?
Yes, and this is common in videography where clients have ongoing production needs. Note on the credit note that it is to be applied against a future invoice and keep a record of when and how it was used. Both parties should confirm the application in writing.
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Read the complete credit note guide to see when to issue one and how it adjusts an invoice already sent.
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