Free Videographer Credit Note Template
Create credit notes for videography refunds, project cancellations, and billing corrections. Free PDF, no account needed.
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About Videographer credit notes
Videographers issue credit notes when a project is cancelled mid-production, when a client pays for a full-day shoot but only a half-day is needed, or when licensed music is removed from a final edit and the licensing fee needs to be refunded. Each situation calls for a formal document rather than an informal adjustment.
A credit note references the original invoice, lists each amount being reversed, and states the reason. The client uses it to reconcile their accounts, and you use it to reduce the revenue recorded for that project.
When to issue a credit note
Use a credit note when a corporate client cancels a product video after paying in full and you agree to return 50% under your cancellation policy. Issue one when post-production scope is reduced after invoicing, such as cutting the number of deliverable cuts from five to two. It also applies when a location day is rained out and rescheduled but the original invoice already included the day rate.
Frequently asked questions
If a client disputes the final video and we settle on a partial refund, what document do I issue?
Issue a credit note for the agreed refund amount referencing the original invoice. Add a brief line description such as 'partial settlement on project dispute' so both parties have a clear record of what was agreed and why the credit was given.
Should the credit note match the currency and VAT treatment of the original invoice?
Yes. If the original invoice included VAT at a specific rate, the credit note should reverse the net amount and the VAT amount separately. This keeps your VAT returns accurate and ensures the client can reclaim or adjust their own VAT correctly.
Can I apply a credit note to a future project instead of refunding cash?
Yes, and this is common in videography where clients have ongoing production needs. Note on the credit note that it is to be applied against a future invoice and keep a record of when and how it was used. Both parties should confirm the application in writing.