Free Baker Invoice Template & Generator
Create bakery invoices for custom cakes, wedding cakes, pastry orders, and wholesale baked goods. Itemize per item or order.
Currency
Amount already received from client
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What should a baker put on an invoice?
Custom baking is priced per order, so list each cake, batch, or dessert with its size, flavor, and any special design work. Note delivery, setup, and rental items such as stands. Spelling out tiers, servings, and decoration helps the customer see how the total came together for their event.
Your invoice needs the basic stuff like your business name, date, and invoice number, but also spell out exactly what you baked. Write "two dozen chocolate chip cookies" not just "cookies" because clients forget what they ordered and their accountants need specifics for their records. Include the delivery date and time since catering clients especially need this for their own documentation. If you did a custom cake, note the size, flavors, and any special decorations because that justifies your price if questions come up later.
Most bakers ask for 50% down when someone books an order, especially for custom cakes or large catering jobs. The deposit holds the date and covers your ingredient costs. The remaining 50% is due on delivery or pickup. For regular wholesale accounts like coffee shops, you will probably do weekly or biweekly invoices with net 15 or net 30 terms.
Take photos of finished custom cakes before delivery and attach them to your invoice. Clients sometimes claim something looked different than expected, and photos prove what you delivered. Also, this makes them way more likely to pay quickly because seeing that beautiful cake again reminds them they got exactly what they wanted.
Typical line items
- Custom cake (by size or servings)
- Cupcakes or dessert batches (per dozen)
- Tiered or wedding cake
- Custom decoration and design work
- Specialty flavors or dietary options
- Delivery and on-site setup
- Cake stand or display hire
- Tasting session
How the work is charged
Bakers usually price per cake or per dozen, with tiered and wedding cakes quoted by servings and design complexity. Delivery, setup, and any hire items are added as separate lines.
Payment terms and deposits
A deposit commonly secures the date for event and wedding orders, with the balance due before pickup or delivery. Smaller orders are often paid in full when collected.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Whether food and bakery items are taxable varies by location, so confirm what applies to you.
Frequently asked questions
How do custom bakers price their work?
Custom cakes cost $3–$12+ per serving. Wedding cakes run $500–$3,000+ depending on tiers, design complexity, and fondant vs. buttercream. Cupcakes cost $3–$8 each for custom orders.
What should a bakery invoice include?
Include item descriptions, serving count, flavors and fillings, design details (fondant, piping, toppers), delivery fee, setup if needed, and any rental items (cake stand, display).
Should bakers charge delivery fees?
Yes. Custom cake delivery requires careful handling. Charge $25–$100+ based on distance. For tiered wedding cakes, on-site assembly should be included in the delivery fee.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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