Free Flooring Installer Invoice Template & Generator

Your invoice needs the square footage you installed, the type of flooring material with the brand name, and the labor rate or total labor charge. Break out materials separately from labor because some clients can claim tax exemptions on one but not the other. Include the room locations if you did multiple areas. Accountants will ask you to clarify this stuff later if you lump everything together, and that wastes your time.

Most flooring jobs work on a deposit system. Collect 30-50% upfront to cover materials, then the balance on completion. For bigger commercial jobs, you might do three draws: deposit, midpoint when materials arrive, and final. Don't start ordering custom materials until that deposit clears. Net 30 terms are common with contractors and property managers, but homeowners should pay on completion.

Take photos of the finished work before you leave the job site. When a client disputes an invoice saying the corners don't look right or there's a gap somewhere, you can prove the condition you left it in. This kills about half of the bogus complaints that delay payment. Also, date your invoice the day you finish, not when you get around to writing it up.