Free Tow Truck Operator Invoice Template & Generator
Generate towing invoices for roadside assistance, vehicle recovery, impound services, and long-distance transport.
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What to include on a Tow Truck Operator invoice
Your invoice needs the exact pickup and drop-off locations with full addresses. Include the date and time of the tow because insurance companies will verify this against their claim records. Write down the vehicle year, make, model, and license plate. Note the service type: flatbed tow, wheel-lift, winch-out, lockout, or whatever you did. Mileage matters because that's how you justify your rate, especially on long hauls. If you stored the vehicle, show the daily storage fee separately.
Most tow operators collect payment on the spot, either from the vehicle owner or their insurance company's direct billing. Roadside assistance companies like AAA usually pay on net 30 terms, so you bill them monthly. Police rotation work often means waiting 60 to 90 days. Cash jobs should be cash on delivery.
Take photos of the vehicle before you hook it up and after you drop it off. When someone disputes a damage claim months later, your invoice with attached photos kills the argument immediately. Also, get a signature at drop-off whenever possible. Some operators skip this when they're busy, then can't prove they completed the job.
Frequently asked questions
How do tow truck operators charge?
Base towing fees are $75–$200 for local tows (5–10 miles). Additional mileage costs $2–$7 per mile. After-hours and emergency calls add $50–$100. Heavy-duty towing starts at $200–$500.
What should a towing invoice include?
Include vehicle info (year, make, model, VIN), pickup and drop-off locations, mileage, tow type (flatbed, wheel-lift), time of service, and any storage fees if the vehicle is held.
Should tow operators charge storage fees?
Yes. If a vehicle stays in your lot, charge $25–$75/day after the first 24 hours. State storage rates clearly on the invoice and comply with local regulations on maximum daily storage fees.