Free Purchase Order Template for Auto Repair Shops
Auto repair shops order parts daily to keep customer vehicles moving through the workshop. A purchase order prevents parts mix-ups, links costs to specific jobs, and ensures you're charged the correct trade price.
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Frequently asked questions
How do auto repair shops manage daily parts ordering?
Many workshops use a job card or work order system where parts are ordered against a specific vehicle job. Each parts order should reference the job card number so costs can be billed to the correct customer.
What should an auto repair shop PO specify for parts?
Include the OEM part number or equivalent, the vehicle make, model, year, and engine code where relevant, quantity, agreed price, and whether you need the part same-day or next day.
How do I handle a warranty claim on a part I ordered via a PO?
Quote your original PO number and the vehicle job reference when making a warranty claim. The supplier will cross-reference the original supply to process the warranty replacement.