Invoice No.

Free Purchase Order Template for Warehouses

Warehouses depend on well-maintained equipment and consistent consumable supplies to operate safely and efficiently. Purchase orders document every capital and operational purchase, supporting asset management and health and safety compliance.

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PURCHASE ORDER
#PO-001
Supplier
Warehouse Systems & Equipment
Issue Date
05/07/2026
DescriptionQtyRateAmount
Pallet racking bay: 3-level, 2700mm high, starter unit5€420.00€2,100.00
Stretch wrap: 500mm x 300m, 17 micron, case of 6 rolls8€38.00€304.00
Forklift battery: 48V, 500Ah, gel maintenance-free1€2,800.00€2,800.00
Subtotal€5,204.00
Total€5,204.00

Thank you for your order.

What should a warehouse put on a purchase order?

A warehouse raises a purchase order to suppliers to authorise racking, handling equipment, and packaging before delivery. List each item with the spec, the quantity, and the agreed price, plus the delivery date. The PO gives the supplier an approved order to fulfil, and the invoice and goods receipt reconcile against its number.

Typical line items

  • Racking and shelving by spec
  • Handling equipment and parts
  • Stretch wrap and packaging (by case)
  • Pallets and load supplies
  • Safety and signage items
  • Quantity per line
  • Agreed price per unit or case
  • Requested delivery date

How the work is charged

Warehouse supplies are priced per unit or per case at agreed rates, with racking and equipment as one-off costs. The purchase order records the figures so each delivery can be checked against approved prices.

Payment terms and deposits

Supplier accounts commonly run net 30, with large equipment sometimes on staged terms. The order authorises spend up to its total, and the supplier should quote the PO number on the invoice.

Tax and compliance

If sales tax or VAT applies, show it separately with the registration number. Some equipment and imports carry distinct rules in places, so confirm what applies to the order.

Frequently asked questions

What should a warehouse PO include for racking?

Include bay dimensions, load capacity, number of levels, beam and upright specification, colour, whether installation is included, and any SEMA compliance certificates required.

How should a warehouse manage purchase orders for safety equipment?

Maintain a scheduled replacement programme for safety-critical items (forklift tyres, fire extinguishers, racking guards). Raise POs in advance of expiry dates to ensure continuity.

Can a warehouse use blanket POs for packaging consumables?

Yes. A blanket PO with a packaging supplier fixes pricing for the year and allows you to call off deliveries as needed without raising a new PO each time.

Related purchase order templates

Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.

Back to Purchase Order Generator →