Free Purchase Order Template for Breweries
Breweries work with ingredients that affect flavour consistency across every batch. Purchase orders help you lock in malt and hop contracts at agreed prices, ensuring the raw material quality your customers have come to expect.
Currency
Live Preview
What should a brewery put on a purchase order?
A brewery raises a purchase order to authorise malt, hops, yeast, and packaging from its suppliers before delivery. List each ingredient with the quantity and pack size, the agreed price, and the brew or delivery date. The PO gives the supplier an approved order to fulfil, and the invoice that follows references its number.
Typical line items
- Malt by variety and sack size
- Hops by variety and pack weight
- Yeast strain and quantity
- Cans, bottles, or kegs (by pallet)
- Labels and packaging
- Cleaning and process chemicals
- Agreed price per unit or pallet
- Requested delivery date
How the work is charged
Brewing ingredients are priced per sack, per kilo, or per pallet at agreed rates, with packaging quoted per pallet or per thousand units. The purchase order records each figure so deliveries can be billed against approved prices.
Payment terms and deposits
Supplier accounts often run net 30, sometimes net 60 on larger ingredient orders. The PO authorises spend up to its total, and the supplier should reference the PO number on the invoice.
Tax and compliance
Where sales tax or VAT applies, show it as a separate line with the registration number. Alcohol production carries duties and special rules in many places, so confirm what applies to your supplies and output.
Frequently asked questions
How should a brewery secure hop contracts with purchase orders?
Many hop growers offer forward contracts: place a PO (or sign a contract with a PO) up to 2 years ahead to secure preferred varieties at agreed prices before harvest.
What should a brewery PO include for malt orders?
Include malt type, variety, crop year, EBC colour range, diastatic power (if relevant), quantity in sacks or tonnes, and the agreed price. Request a Certificate of Analysis with delivery.
How do breweries manage packaging purchase orders?
Packaging (cans, bottles, kegs, labels) often has minimum order quantities and long lead times. Plan POs around your production schedule and forecast demand to avoid running out mid-production.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
Back to Purchase Order Generator →