Free Purchase Order Template for Wineries
Wineries plan their procurement years in advance, from barrel orders placed two vintages ahead to bottle and closure sourcing that aligns with production schedules. Purchase orders formalise these long-lead commitments and protect your planned costs.
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What goes on a winery's purchase order?
A winery raises a purchase order to suppliers to authorise grapes, barrels, bottles, and closures before delivery. List each item with the spec, the quantity, and the agreed price, plus the vintage or delivery date. The PO gives the supplier an approved order, and the invoice that follows references its number.
Typical line items
- Grapes or juice by variety and tonnage
- Oak barrels by size and toast
- Bottles by style (per case)
- Corks and closures (per quantity)
- Labels and packaging
- Cellar and process supplies
- Agreed price per unit or case
- Requested delivery or vintage date
How the work is charged
Winery supplies are priced per tonne for grapes, per barrel, or per case for dry goods at agreed rates. The purchase order records the figures so each delivery can be checked against approved prices.
Payment terms and deposits
Supplier accounts often run net 30, sometimes net 60 on seasonal grape or barrel orders. The order authorises spend up to its total, and the supplier should quote the PO number on the invoice.
Tax and compliance
Where sales tax or VAT applies, show it separately with the registration number. Wine production carries duties and special rules in many places, so confirm what applies to your supplies and output.
Frequently asked questions
How far ahead should a winery order French oak barrels?
Reputable cooperages have long waiting lists for top-quality barrels. Place your order 12–24 months in advance of the vintage you intend to barrel-age, especially for small-production prestigious producers.
What should a winery PO include for grapes purchased from growers?
Include the variety, vineyard appellation or block reference, quantity in tonnes, agreed price per tonne, harvest date estimate, quality parameters, and delivery logistics.
How do wineries manage sustainable packaging commitments through POs?
Specify the required sustainable certifications (e.g. FSC, recycled content) on your PO for packaging materials. This creates a documentary record for environmental claims and compliance reporting.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
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