Free Purchase Order Template for Cleaning Companies
Cleaning companies consume chemicals and equipment constantly across multiple client sites. Purchase orders keep your procurement costs controlled, help you comply with COSHH requirements, and ensure you always have the right products for each contract.
Currency
Live Preview
What goes on a cleaning company's purchase order?
A cleaning company sends a purchase order to its suppliers to authorise chemicals, equipment, and consumables before delivery. List each item with the pack size, the quantity, and the agreed price, plus the delivery date. The PO gives the supplier an approved order to fulfil, and the invoice that follows references its number.
Typical line items
- Cleaning chemicals by type and volume
- Microfibre cloths and colour-coded sets
- Machines and vacuum equipment
- Consumables (bags, gloves, paper)
- Quantity per line
- Agreed price per unit or case
- Requested delivery date
- Delivery address or store
How the work is charged
Cleaning supplies are priced per concentrate container, per case, or per pack at agreed rates, with machines as a one-off cost. The purchase order records each figure so the supplier's invoice can be checked against approved prices.
Payment terms and deposits
Supplier accounts commonly run net 30 for consumables. The order authorises spend up to its total, and the supplier should quote the PO number on the invoice.
Tax and compliance
If sales tax or VAT applies, list it separately with the registration number. Some chemical products carry extra handling rules in places, so confirm what applies to the order.
Frequently asked questions
How should a cleaning company track chemical purchases for COSHH compliance?
Reference the product's SDS (Safety Data Sheet) number on your PO and keep records of all chemical purchases. This supports your COSHH risk assessments and demonstrates due diligence.
What should a cleaning company PO include for chemicals?
Include the product name, concentration or dilution rate, pack size, quantity, UN number or hazard class if applicable, and the agreed price.
Can a cleaning company use standing orders instead of repeated POs?
Yes. A blanket PO or standing order agreement with your chemical supplier is efficient for regularly consumed products, while still maintaining a paper trail for compliance purposes.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
Back to Purchase Order Generator →