Free Purchase Order Template for Property Managers
Property managers oversee maintenance and improvements across multiple properties and must account for every spend to landlords and leaseholders. Purchase orders provide the financial controls and traceability that professional property management requires.
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Frequently asked questions
When should a property manager raise a purchase order?
Raise a PO for any planned maintenance, contractor engagement, or material purchase above your informal approval threshold, typically anything over €50–€100, depending on your organisation.
How do I allocate a PO to a specific property or landlord?
Include the property address and a landlord or client reference number on every PO. This allows you to track costs per property and provide transparent statements.
What if a contractor exceeds the PO amount?
Any variation above the PO value should require a change order approved before the additional work begins. Never allow a contractor to proceed on the basis of a verbal agreement alone.
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