Free Purchase Order Template for Landscapers
Landscapers source plants, hard landscaping materials, and tools from multiple suppliers for each project. A purchase order confirms species, sizes, quantities, and prices before delivery, preventing costly substitutions that compromise the design.
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What goes on a landscaper's purchase order?
A landscaper issues a purchase order to nurseries and trade suppliers to authorise plants, materials, and aggregates before delivery. List each item with the grade or pot size, the quantity, and the agreed price, plus the job it is for. The PO gives the supplier an approved order, and the delivery note and invoice reference its number.
Typical line items
- Turf by grade (per square metre)
- Plants and shrubs by pot size
- Topsoil and aggregates (by bulk bag)
- Hard landscaping materials
- Job or site reference
- Quantity per line
- Agreed price per unit
- Delivery date and site access
How the work is charged
Landscaping supplies are priced per square metre, per pot, or per bulk bag at agreed trade rates. The purchase order records the figures so each delivery can be checked against approved costs.
Payment terms and deposits
Trade accounts commonly run net 30 from end of month. The order authorises spend up to its total, and the supplier should quote the PO number so deliveries reconcile against the right job.
Tax and compliance
If sales tax or VAT applies, show it separately with the registration number. Plants, materials, and some landscaping work carry distinct rates in places, so confirm what applies to the order.
Frequently asked questions
Why do landscapers need purchase orders for plants?
Plant availability changes with the seasons. A PO confirms that a specific species, variety, and pot size has been agreed and reserved for your project, reducing the risk of substitutions.
What should a landscaper's PO include for turf and aggregates?
Specify product grade, quantity in m² or tonnes, delivery method (loose, bulk bag, or pallet), site access requirements, and the agreed price per unit.
How do landscapers pass materials costs on to clients?
Keep your POs filed per project. When invoicing the client, reference the materials purchased (and the PO numbers) as a line item, applying your agreed mark-up.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
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