Free Landscaper Invoice Template & Generator
Create landscaping invoices for lawn care, garden design, hardscaping, and seasonal maintenance. Bill per visit or by project.
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What goes on a landscaper's invoice?
Landscaping covers design, installation, and ongoing maintenance, so break the bill into labor, plants, and materials. For build projects, itemize the design fee, the planting work, and hardscape elements. For maintenance accounts, show the per-visit service. Clear line items prevent confusion between a one-time install and recurring upkeep.
Your invoice needs to show exactly what you did and where you did it. Break down labor hours, materials like mulch or plants with quantities, and equipment fees if you are charging separately for aerators or stump grinders. Include the property address because commercial clients often manage multiple locations and their accounting department will reject invoices they cannot match to a site. If you hauled away debris or applied treatments, specify the volume or square footage so there is no confusion about scope.
Most landscapers take a deposit before starting, usually 25-50% for bigger jobs. Bill the remainder on completion for small projects. For large installations or ongoing maintenance contracts, split it into phases like site prep, planting, and hardscape. Net 15 or Net 30 terms work for commercial accounts, but residential clients should pay on completion or within a week maximum.
Take photos before you invoice for installation work. When a client questions a charge three weeks later, you can show them exactly what you hauled away or how bad the yard looked before you fixed it. This cuts payment delays in half because nobody argues with photographic evidence of the work you actually did.
Typical line items
- Landscape design and consultation
- Installation labor (per project or per day)
- Plants, trees, and shrubs
- Mulch, soil, and amendments
- Hardscape materials (pavers, stone, edging)
- Recurring maintenance (per visit)
- Equipment and delivery charges
- Debris removal and disposal
How the work is charged
Design and installation jobs are usually quoted as a project price or estimated by the day, with materials passed through. Ongoing maintenance is typically charged at a flat rate per visit.
Payment terms and deposits
Larger installations commonly take a deposit before work starts, with the balance due on completion or in stages. Maintenance accounts often bill monthly, and commercial clients may request net terms.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Labor and plant materials can be treated differently for tax, so confirm the rules where you operate.
Frequently asked questions
How do landscapers set their prices?
Landscapers charge $50–$100/hour for labor, per visit ($50–$200 for maintenance), or project-based ($2,000–$20,000+ for design/install). Materials are typically billed at cost plus 20–40%.
What should a landscaping invoice include?
Include services performed, labor hours, equipment used, materials itemized (plants, stone, mulch with quantities), any subcontractor costs, and maintenance schedule if recurring.
Should landscapers charge for design separately?
Yes. Landscape designs take significant time. Charge $200–$2,000 for the design, and credit part of the fee toward the installation if the client proceeds.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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