Free Arborist Invoice Template & Generator
Generate arborist invoices for tree trimming, removal, stump grinding, health assessments, and emergency storm work.
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What should an arborist include on an invoice?
Tree work is priced by job complexity, access, and risk, so describe each tree, the work done, and any equipment used. Note removals, trimming, stump grinding, and cleanup separately. If you provided a health assessment or report, list that as its own line so the client sees the professional advice they received.
Your invoice needs the tree work specifics because clients forget what they agreed to and their insurance companies need documentation. Write down each tree by location (front yard oak, backside maple near fence), what you did to it (remove three limbs over roofline, grind stump to 8 inches below grade), and the dump fees separately. Property managers and insurance adjusters will call asking for this breakdown, so get it right the first time.
Most arborists take a deposit for big removals, usually 25-50% before you show up. The rest is due when the job wraps and the wood is hauled off. For maintenance contracts like annual pruning, you can bill monthly or quarterly. Emergency storm work is different - that is often full payment on completion because people need it done now. Net 15 or net 30 terms work fine for commercial clients and property management companies.
Take before and after photos and attach them to the invoice PDF. Clients sometimes claim you did not finish the cleanup or missed a section. Photos shut down those disputes immediately and get you paid without the back and forth. This also helps when they file insurance claims and need proof of work.
Typical line items
- Tree trimming or crown reduction (per tree)
- Tree removal (per tree)
- Stump grinding
- Tree health assessment and report
- Crane or aerial-lift equipment use
- Debris hauling and disposal
- Cabling, bracing, or pruning treatment
- Emergency or storm callout
How the work is charged
Arborists usually quote each tree as a job based on size, location, and difficulty, with removals priced higher than trimming. Stump grinding, equipment, and disposal are often listed as separate charges.
Payment terms and deposits
Payment on completion is typical for routine work, and larger or multi-day removals may take a deposit up front. Some arborists invoice property managers and commercial clients on net terms.
Tax and compliance
If you are registered for sales tax or VAT, show it separately with your registration number. Clients sometimes want proof of insurance and your certification noted as well, so confirm what your region and customer expect.
Frequently asked questions
How do arborists price tree work?
Tree trimming costs $200–$2,000 per tree depending on size. Removal runs $500–$5,000+. Stump grinding adds $100–$400. Emergency storm work is billed at premium rates ($100–$200/hour).
What should an arborist invoice include?
Include tree species, size (height/DBH), work performed, equipment used (bucket truck, crane), debris hauling, stump grinding, and any permit fees. Include ISA certification number.
Should arborists provide certificates of insurance?
Always. Provide proof of liability insurance and workers' comp before starting work. Many clients and HOAs require $1M+ liability coverage. Include your policy details on invoices.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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