Invoice No.

Free Purchase Order Template for Interior Designers

Interior designers co-ordinate multiple suppliers across every project. Purchase orders keep every furniture and fabric order on record, protect the client's design intent from unauthorised substitutions, and simplify billing for pass-through costs.

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Studio Heron Interiors
PURCHASE ORDER
#PO-001
Supplier
Contract Furnishings Ltd
Issue Date
05/07/2026
DescriptionQtyRateAmount
Custom upholstered sofa: fabric TBC, 3-seater1€2,800.00€2,800.00
Curtain fabric: velvet, charcoal, 148cm wide, per metre25€38.00€950.00
Pendant lighting: brass with linen shade, set of 32€450.00€900.00
Subtotal€4,650.00
Total€4,650.00

Thank you for your order.

What goes on an interior designer's purchase order?

An interior designer issues a purchase order to suppliers to authorise furniture, fabrics, and fittings for a project before delivery. List each item with the spec or finish, the quantity, and the agreed price, plus the project it is for. The PO gives the supplier an approved order, and the invoice that follows references its number.

Typical line items

  • Furniture by spec and finish
  • Fabric and upholstery (per metre)
  • Lighting and fittings
  • Window treatments and soft furnishings
  • Project or room reference
  • Quantity per line
  • Agreed price per item or metre
  • Lead time and delivery date

How the work is charged

Interior items are priced per piece, per metre, or per set at agreed trade rates, often with bespoke pieces quoted individually. The purchase order records each figure so the supplier's invoice can be matched against approved costs.

Payment terms and deposits

Supplier terms vary from net 30 to deposit-and-balance on bespoke or made-to-order pieces. The PO authorises spend up to its total, and the supplier should reference the PO number on the invoice.

Tax and compliance

Where sales tax or VAT applies, show it separately with the registration number. Goods, bespoke work, and imports can carry distinct rates in places, so confirm what applies to the order.

Frequently asked questions

How should an interior designer structure purchase orders per project?

Use a unique project code on every PO for a given client project. This lets you track all procurement in one view, allocate costs accurately, and produce a clear client procurement schedule.

What should an interior designer's PO include for furniture?

Include the piece name, finish, fabric reference, dimensions, COM (Customer's Own Material) instructions if applicable, lead time, delivery address, and agreed trade price.

How do interior designers handle long lead times on bespoke furniture?

Issue the PO early to reserve a production slot. Include a deposit payment milestone and agree a delivery window. Follow up at regular intervals and update the client's project programme.

Ready to invoice? Try our Interior Designer Invoice Generator →

Related purchase order templates

Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.

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