Free Interior Designer Invoice Template & Generator
Create polished interior design invoices for space planning, furniture sourcing, and project management. Bill by room, hour, or project phase.
Currency
Amount already received from client
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What should an interior designer put on an invoice?
Interior design invoices separate design fees from procurement. Bill the design work as a flat fee or hourly, and show furniture and materials with the agreed markup as a distinct line. List consultations by visit. Keep product sourcing itemized so the client sees what is design time and what is purchased goods.
Your invoices need to break down what you actually did. Separate design fees from procurement costs and show the markup on furniture and materials clearly. Include purchase order numbers if the client is a business. Reference the room or project phase so their accountant knows this charge is for the living room refresh, not the bedroom that comes next. Attach photos of delivered items when you can.
Most designers take a third upfront, a third at design approval, and a third on installation. For product purchases, get 50% down when you place the order and collect the rest before delivery. Net 30 is standard for design fees, but do not release source lists or final CAD files until you are paid in full. Corporate clients will push for Net 60, which is fine if their credit is solid.
Always separate reimbursables from your design fee on the invoice. Clients get jumpy when they see one big number and assume you are padding costs. If you bill hourly for revisions beyond the contract scope, send those invoices right away while the work is fresh in their mind. Waiting until the end of the project means they forget what changes they asked for and dispute the charges.
Typical line items
- Room or full design concept fee
- Hourly design rate
- On-site consultation per visit
- Furniture sourcing and procurement markup
- Materials and finishes
- Project management fee
- Drawings and renderings
- Installation and styling day
How the work is charged
Interior designers often charge a flat design fee or an hourly rate for concept work, plus a markup or procurement fee on furniture and materials they source. Consultations are commonly billed per visit.
Payment terms and deposits
A design retainer or deposit upfront is common, with purchases billed before they are ordered. Remaining design fees usually settle on net terms or at project milestones.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Markups on goods and cross-border purchases can change how tax applies, so confirm what applies to you.
Frequently asked questions
How do interior designers structure their fees?
Common fee structures include hourly ($100–$500), flat fee per room ($1,500–$12,000), cost-plus (wholesale + 20–35% markup), or a percentage of total project cost (10–25%).
What should an interior design invoice include?
Include design phase (concept, sourcing, installation), hours worked, product purchases with markup clearly stated, vendor coordination fees, and any site visit travel costs.
Should interior designers charge for initial consultations?
Many designers offer a free 30-minute discovery call but charge $150–$500 for an in-depth on-site consultation. This fee is often credited toward the project if the client proceeds.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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