Free Furniture Maker Invoice Template & Generator
Build custom furniture invoices for woodworking, upholstery, and bespoke furniture commissions. Itemize design, materials, and labor.
Currency
Amount already received from client
Live Preview
Thank you for your business
How does a furniture maker invoice for a custom piece?
A furniture invoice describes the piece built, the wood and hardware used, and the design and finishing work. Note the dimensions, the timber species, and the date so the client has a record of the commission. Separating design, materials, and labour shows how the price of a bespoke piece came together.
Your invoice needs the breakdown of materials and labor as separate line items. Clients want to see exactly what they paid for in walnut versus oak, and their accountants need the labor separated out for tax purposes. Include the specific piece you made with measurements and finish details. If you did custom work based on their specifications, reference the original quote or design approval date so everyone remembers what was agreed to.
Most furniture makers take 50% up front before buying materials, then the remaining 50% on delivery. For bigger commercial jobs, you might split it three ways: deposit, progress payment when construction is done, final payment on installation. Do not start cutting wood until that deposit clears. Net 30 terms only make sense for established trade accounts or repeat clients.
Take photos when the piece leaves your shop and when it arrives at their place. Attach these to the final invoice. Clients sometimes delay payment because they want to make sure the finish matches in their actual lighting or the dimensions really work in the space. Photos prove the work is complete and professional. This also protects you if anything gets damaged in delivery.
Typical line items
- Custom furniture build (per piece)
- Timber and sheet materials
- Hardware, joinery, and fixings
- Design and drawing time
- Finishing, staining, and sealing
- Delivery and installation
- Upholstery or glass components
- Project deposit
How the work is charged
Furniture makers usually quote a fixed price per piece based on the timber, the joinery, and the shop hours involved. Design time and delivery are often listed as their own lines.
Payment terms and deposits
Bespoke commissions typically take a deposit toward materials before work begins, with the balance due on completion or delivery. Larger orders may bill in stages.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Tax treatment of materials and finished goods differs by country, so confirm what applies to your shop.
Frequently asked questions
How do furniture makers price custom pieces?
Custom furniture pricing is based on design complexity, wood species, and size. Simple pieces start at $500–$1,500, dining tables $2,000–$8,000, and complex built-ins $5,000–$20,000+.
What should a furniture invoice include?
Include piece description, dimensions, wood species, hardware, finish type, design fees, delivery and installation, deposit applied, and estimated timeline to completion.
Should furniture makers charge deposits?
Always. Collect 50% before starting to cover material costs. For expensive hardwoods, request a separate material deposit. Final payment is due before delivery.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
Browse all invoice templates →