Free Upholsterer Invoice Template & Generator
Build upholstery invoices for furniture reupholstering, custom cushions, automotive interiors, and marine upholstery.
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What goes on an upholsterer's invoice?
An upholstery invoice separates labour from fabric and filling, and describes the piece reworked, such as a sofa or chair. Note the fabric chosen, the yardage, and the date so the client can see the cost of the work and reference the materials for any matching pieces later.
Your invoice needs the fabric yardage and type because clients will question material costs later. Include the specific furniture piece you worked on, like "Victorian armchair reupholstery" rather than just "upholstery work." Break out labor hours separately from materials. Add foam density specs and any structural repairs you made to the frame. Your client's insurance company or their accountant will want this detail if they are filing a claim or need documentation.
Take at least 50% upfront before ordering materials. Fabric gets expensive fast and you cannot return custom-cut pieces. Bill the remaining balance on completion before you deliver the piece back. For commercial clients you can offer net 15 terms once you have worked together a few times, but residential clients should pay in full on pickup.
Take photos before you start any job and attach them to your invoice. When a client says "but the springs were fine before," you will have proof of what condition that sofa was really in. This stops payment disputes cold. Also, get fabric approval in writing with a photo or swatch attached to your quote. People forget they picked that burgundy velvet and will refuse to pay if you cannot prove they chose it.
Typical line items
- Reupholstery labour
- Fabric by the yard or metre
- Foam, batting, and padding
- Springs and frame repair
- Trim, piping, and buttons
- Pickup and delivery
- Cushion refilling
- Pattern matching or templating
How the work is charged
Upholsterers usually quote a fixed price per piece based on the labour and the fabric supplied, with fabric billed by the yard or metre. Complex frame or spring repair is added separately.
Payment terms and deposits
A deposit toward fabric and materials is common before work begins, with the balance due on completion or delivery.
Tax and compliance
List any sales tax or VAT as a separate line with your registration number where applicable. Tax on supplied fabric versus labour can differ by country, so confirm what applies to your work.
Frequently asked questions
How do upholsterers price their work?
Reupholstering a sofa costs $1,000–$3,500 (labor + fabric), dining chairs $200–$600 each, and armchairs $500–$1,500. Labor and fabric are typically priced separately.
What should an upholstery invoice include?
Include furniture piece description, fabric yardage and cost, foam/padding materials, labor hours, pickup and delivery charges, and any structural repair (springs, frame) performed.
Should upholsterers charge for pickup and delivery?
Yes. Furniture pickup and delivery requires a truck and labor. Charge $50–$150 each way depending on distance and piece size. Many shops include local delivery in the project price.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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