Free Upholsterer Invoice Template & Generator
Build upholstery invoices for furniture reupholstering, custom cushions, automotive interiors, and marine upholstery.
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What to include on a Upholsterer invoice
Your invoice needs the fabric yardage and type because clients will question material costs later. Include the specific furniture piece you worked on, like "Victorian armchair reupholstery" rather than just "upholstery work." Break out labor hours separately from materials. Add foam density specs and any structural repairs you made to the frame. Your client's insurance company or their accountant will want this detail if they're filing a claim or need documentation.
Take at least 50% upfront before ordering materials. Fabric gets expensive fast and you can't return custom-cut pieces. Bill the remaining balance on completion before you deliver the piece back. For commercial clients you can offer net 15 terms once you've worked together a few times, but residential clients should pay in full on pickup.
Take photos before you start any job and attach them to your invoice. When a client says "but the springs were fine before," you'll have proof of what condition that sofa was really in. This stops payment disputes cold. Also, get fabric approval in writing with a photo or swatch attached to your quote. People forget they picked that burgundy velvet and will refuse to pay if you can't prove they chose it.
Frequently asked questions
How do upholsterers price their work?
Reupholstering a sofa costs $1,000–$3,500 (labor + fabric), dining chairs $200–$600 each, and armchairs $500–$1,500. Labor and fabric are typically priced separately.
What should an upholstery invoice include?
Include furniture piece description, fabric yardage and cost, foam/padding materials, labor hours, pickup and delivery charges, and any structural repair (springs, frame) performed.
Should upholsterers charge for pickup and delivery?
Yes. Furniture pickup and delivery requires a truck and labor. Charge $50–$150 each way depending on distance and piece size. Many shops include local delivery in the project price.