Free Researcher Quote Template
Researchers quote before starting because the depth of a literature review depends on the research question and the number of sources required. A clear quote sets the scope of the investigation, the methodology, and what the client receives at the end.
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What should a researcher put on a quote?
A research quote sets out the planned work and the fee before it starts, such as a literature review, primary research, and a final report. List each deliverable, the method, and the scope, and note that the volume of fieldwork can change the figure. The fee is an estimate until the client accepts it.
Typical line items
- Literature review and synthesis report
- Primary research (interviews, surveys)
- Final research report and presentation
- Research design and methodology
- Data collection and analysis
- Participant recruitment and incentives (separate)
- Day rate for fieldwork
- Scope and sample size assumption
How the work is charged
Researchers usually quote a fixed fee for defined deliverables, with fieldwork at a day rate and a scope assumption stated. Participant incentives are passed through and itemised.
Payment terms and deposits
A quote commonly proposes a deposit before work begins, with stage payments tied to deliverables. The fee holds for a stated period and remains an estimate until accepted, so note what a wider sample would alter.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Confirm the tax treatment that applies to research services where you work.
Frequently asked questions
How much does freelance research consulting cost?
Freelance researchers with postgraduate qualifications charge €500 to €900 per day. A literature review and synthesis report takes 3 to 8 days depending on the scope. Primary research involving interviews or focus groups adds €1,500 to €4,000 for participant recruitment, data collection, and analysis.
What should a research quote specify?
Define the research question, the methodology (desk research, qualitative interviews, quantitative surveys), the number of sources or participants, the output format (academic report, executive summary, presentation), and the turnaround time. Also specify how the client will be consulted during the process.
Do researchers charge for data collection infrastructure separately?
Survey tools (SurveyMonkey, Qualtrics), transcription services, and participant incentives are typically passed through at cost or quoted as a separate expenses line. These can add €200 to €800 to a research project. Quote them as 'estimated expenses' with actuals to be invoiced on completion.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
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