Free Grant Writer Quote Template
Grant writers quote before starting because the research and strategy phase of a major grant application can take as long as the writing itself. A quote sets the scope, the submission deadline, and what happens if the funder changes requirements mid-process.
Currency
Live Preview
What should a grant writer put on a quote?
A grant writing quote sets out the planned work and the fee before it starts, such as a proposal, support letters, and a budget narrative. List each deliverable, the word count, and the included revisions, and note that funding outcomes are not guaranteed. The fee is an estimate until the client accepts it.
Typical line items
- Grant proposal writing (up to 3,000 words)
- Letters of support drafting (per letter)
- Budget narrative and supporting documentation
- Research and funder eligibility check
- Application form completion
- Revision rounds included
- Submission and follow-up support
- Per-word or fixed project rate
How the work is charged
Grant writers usually quote a fixed fee per proposal scaled to length, with support letters and extra documentation itemised. Fees are charged for the work, not contingent on the award.
Payment terms and deposits
A quote often proposes a deposit to begin, with the balance on submission. The fee holds for a stated period and is an estimate until accepted, so note that payment is for the writing, not the funding result.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Confirm the tax treatment that applies to writing services where you work.
Frequently asked questions
How much does a grant writer charge?
Freelance grant writers charge €65 to €150 per hour or a flat project fee. A major foundation grant proposal (5,000 words) costs €1,500 to €4,000. Smaller applications to community funds cost €500 to €1,200. Some grant writers charge a success fee of 5% to 10% on awarded grants, though this is controversial in the nonprofit sector.
What does a grant writing quote typically include?
A grant proposal quote usually covers funder research, needs statement, programme description, budget narrative, evaluation plan, and one round of revisions. If the client needs help assembling supporting documents (audited accounts, letters, CVs), quote those separately.
What if the grant application isn't successful?
Grant writers charge for their time and expertise regardless of the outcome. A quote should make clear that the fee is for the service of writing the application, not for securing the award. Avoid any agreement that ties your payment entirely to a successful outcome.
Related quote templates
Read the complete quoting guide to see how to price a job and turn an accepted quote into an invoice.
Back to Quote Generator →