Free Technical Writer Quote Template
Technical writers quote per deliverable or per day because the research phase for a user manual can take as long as writing it. A quote pins down the page count, subject matter expert access, and review cycles before any document is started.
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Frequently asked questions
How much does technical writing cost?
Freelance technical writers charge €450 to €1,200 per day or €0.05 to €0.15 per word for content-heavy work. A 20-page user manual typically costs €1,500 to €4,000. API documentation for a developer product with 20 endpoints runs €2,000 to €5,000. Complexity and subject-matter depth affect the rate significantly.
What information does a technical writer need before quoting?
Provide a sample of the product or system, existing documentation if any, the intended audience (developers, end users, support teams), the required output format (PDF, HTML, DITA), and access to subject-matter experts. Without access to SMEs, the writer can't quote accurately.
Should technical writers charge for review rounds?
Yes. Each review cycle requires incorporating technical feedback from engineers or product managers. Include two review rounds in the quote price. Each additional round typically costs €150 to €350 per round. Define a review round as one consolidated set of written comments, not multiple emails.