Free Videographer Timesheet Template
Video production projects involve pre-production planning, shoot days, and often lengthy post-production editing phases, all of which need to be tracked and billed accurately. A timesheet that separates these phases helps clients understand why a professional video costs what it does and prevents disputes over scope. It is particularly useful when revision rounds or additional cut-down versions are requested beyond the original brief.
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Frequently asked questions
How do I bill for a shoot day where the recording time was short but setup and travel were extensive?
Log the full shoot day including travel, setup, recording, and pack-down. Many videographers charge a minimum day rate regardless of recording duration. If you charge hourly, describe each activity block separately so the client can see that a professional shoot involves far more than the minutes of footage captured.
Should I charge separately for colour grading and sound design?
Yes, if these are distinct services with meaningful time investments. Separating editing, colour grade, and audio post-production on the timesheet makes the invoice more transparent and helps clients understand which production elements they are paying for.
How do I handle additional cut-down versions requested after the main deliverable is approved?
Log cut-down versions as separate entries from the project start. If they were not in the original brief, note this in the description and raise it with the client as a potential change of scope. 'Social media cut-down, 30 seconds from approved three-minute film, post-scope addition' makes the situation clear.