Free Graphic Designer Timesheet Template
Graphic designers frequently work on multiple client projects simultaneously and need to track hours by project and revision round to produce accurate invoices. Clients often underestimate how much time iterative feedback cycles consume, and a detailed timesheet makes this visible. It also helps designers identify which clients or project types are most profitable per hour.
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How does a freelance graphic designer fill out a timesheet?
A graphic designer timesheet logs hours by project phase and revision, with the date, the task, and the time spent. Note the client, whether the work was concept, layout, or file handover, and which revision round it belongs to. Tracking revisions separately keeps the invoice fair when feedback runs past the rounds you agreed.
Typical line items
- Date of work
- Client and project name
- Phase (concept, design, revision, handover)
- Deliverable or asset
- Hours worked
- Revision round
- Hourly or per-project rate
- Running total for the project
How the work is charged
Graphic designers often quote per project but log hours to manage scope and bill extra revision rounds beyond the agreed number. Concept exploration and final file preparation are usually recorded as separate entries.
Payment terms and deposits
A timesheet supports an invoice rather than collecting payment itself. Many designers bill on delivery or in milestones, so keep phase and revision entries dated and clear so the client can match them to the work.
Tax and compliance
If you are registered for sales tax or VAT, that falls on the invoice the timesheet backs, not the timesheet itself. Check the rules where you work.
Frequently asked questions
How do I track revision time without it looking like I am billing for mistakes?
Log revision time with clear descriptions that show what changed and why. 'Client-requested colour changes to packaging label, round two' is honest and specific. Revision time is legitimate work, and a timesheet that shows it clearly actually builds trust rather than undermining it.
Should I track time spent sourcing stock imagery or fonts?
Yes. Sourcing, evaluating, and licensing assets takes real time and should be recorded. Note it as 'stock photography research and licensing for campaign visuals' so the client understands what the time represents.
Can I bill for the time I spend exporting and preparing final delivery files?
Yes. File preparation, exporting in multiple formats, organising assets, and writing handover notes are all billable. Clients who have received a well-organised handover folder know exactly how much work goes into it, so this entry rarely generates questions.
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Read the complete timesheet guide to see how to log hours and turn a tracked timesheet into an invoice.
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