Free UX Designer Timesheet Template
UX design encompasses research, information architecture, wireframing, prototyping, and usability testing, each with its own time investment that clients need to understand. A timesheet lets a UX designer document how hours flow across the design process and demonstrates the rigour behind decisions that might otherwise appear simple. Clear records also make scope conversations easier when stakeholders request additional research rounds or design iterations.
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How does a freelance UX designer fill out a timesheet?
A UX designer timesheet logs hours by research, design, and testing phase, with the date, the task, and the time spent. Note the project, whether the work was interviews, wireframes, or a prototype, and the phase. Phase-based records make the invoice transparent and show the research time behind a finished design.
Typical line items
- Date of work
- Client and project reference
- Phase (research, design, testing)
- Task or deliverable
- Hours worked
- Billable or non-billable flag
- Hourly or day rate
- Running total for the project
How the work is charged
UX designers usually charge a day rate or hourly rate, logging time against each phase. Extra research rounds and added revisions are recorded separately so they can be billed when scope grows beyond the brief.
Payment terms and deposits
A timesheet supports an invoice rather than collecting payment itself. Many designers bill in milestones or weekly against logged time, so keep phase entries dated and tied to the deliverable for client sign-off.
Tax and compliance
If you are registered for sales tax or VAT, that applies on the invoice the timesheet supports, not the timesheet itself. Check the rules where you work.
Frequently asked questions
How do I bill for usability testing sessions?
Bill for participant recruitment, session facilitation, observation, note-taking, and synthesis separately if they are significant time blocks. A single entry of 'usability testing' for a full day obscures the scope of work involved. Clients who understand UX process appreciate seeing research broken into its component parts.
Should I charge for time spent writing UX copy and microcopy?
If writing interface copy is within your scope, yes. Record it as a distinct activity. If a dedicated copywriter is handling the copy and you are only reviewing it for tone and usability, log that review time separately.
My client wants changes after a prototype has been approved. How do I handle this on my timesheet?
Log the post-approval changes as a separate entry with a note indicating they came after sign-off. This creates a clear record of the change request and supports an additional fee conversation. Describe the change specifically rather than simply writing 'revisions'.
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Read the complete timesheet guide to see how to log hours and turn a tracked timesheet into an invoice.
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