Free Business Analyst Timesheet Template
Business analysts produce value through discovery, documentation, and stakeholder facilitation, all of which are time-intensive activities that must be recorded carefully for accurate billing. A timesheet that maps hours to specific deliverables, such as process maps, requirements documents, or user stories, helps clients understand exactly what they are paying for. It also provides a baseline for scoping future engagements.
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What does a freelance business analyst record on a timesheet?
A business analyst timesheet tracks hours by engagement and deliverable, with the date, the activity, and the time spent. Note the project, whether the work was workshops, requirements drafting, or stakeholder review, and the deliverable it fed. Dated, activity-level entries make the invoice transparent and easy for a client to approve.
Typical line items
- Date of work
- Engagement or project reference
- Activity (workshop, analysis, documentation)
- Deliverable worked on
- Hours worked
- Billable or non-billable flag
- Day or hourly rate
- Running total for the period
How the work is charged
Business analysts usually charge a day rate or hourly rate, logging time against each deliverable and workshop. Time on extra sessions or scope changes is recorded separately so it can be billed clearly.
Payment terms and deposits
A timesheet supports an invoice rather than collecting payment itself. Many analysts bill weekly or monthly against logged days, so keep entries dated and tied to the deliverable for client sign-off.
Tax and compliance
If you are registered for sales tax or VAT, that applies on the invoice the timesheet backs, not the timesheet itself. Check the rules that apply to you.
Frequently asked questions
How should I record time spent on requirements workshops with multiple stakeholders?
Record the workshop time as a single entry with a description that includes the stakeholders involved and the topic covered, for example 'requirements elicitation workshop with finance and IT leads on expense management module'. Include preparation and follow-up as separate entries.
Should I log time spent reviewing existing documentation and legacy systems?
Yes. Analysis of existing systems, documentation, and processes is core BA work and is billable. Record it with enough detail to show what was reviewed and why, for example 'review of current CRM configuration and data model ahead of migration scoping'.
Can I bill for time spent creating visual artefacts like process maps and wireframes?
Absolutely. Process models, data flow diagrams, and wireframes are professional deliverables that take significant time to produce. Log them by artefact type and note the version or revision so the client can see the progression of the work.
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Read the complete timesheet guide to see how to log hours and turn a tracked timesheet into an invoice.
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