Free Project Manager Timesheet Template
Project managers working on a time-and-materials or daily rate basis need detailed timesheets to justify their fees and demonstrate the effort behind coordination, reporting, and stakeholder management. A timesheet also helps project managers identify where time is being consumed by activities outside the original scope, which is critical information for change control. Good records protect both parties if a project overruns.
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Frequently asked questions
How do I record time spent in internal team meetings versus client-facing meetings?
Log both, but label them clearly. 'Internal team standup' and 'client steering committee' serve different purposes, and separating them gives the client a transparent view of how coordination time is split. Some clients want to see a ratio; others do not question it as long as the descriptions are clear.
Should I charge for time spent preparing and updating project documentation?
Yes. Maintaining a project plan, risk log, RAID log, and status reports is core project management work and is fully billable. Documentation is what makes the project manageable and auditable, and clients on well-run projects understand its value.
My project scope has expanded significantly. How do I use the timesheet to support a change request?
Compare the hours logged since the scope change against the baseline. Export the timesheet records for the period and attach them to the change request. Contemporaneous records are far more persuasive than retrospective estimates when negotiating additional budget.