Free Art Teacher Invoice Template & Generator

Your invoice needs your contact information and business name if you have one. Include the student's name and parent contact details for minors, plus the date and a unique invoice number. Describe what you're charging for: private lesson on specific date, workshop series, or commissioned artwork. If you sold them supplies, itemize those separately. Schools and studios often need you to reference a purchase order number, so ask about that upfront.

Most art teachers charge per session for private lessons and collect payment right after class or require monthly advance payment for a package of lessons. Workshops usually need a deposit when students register, then the balance due on the first day. If you're doing a mural or large commission for a school, ask for one third upfront, one third at the midpoint, and the final third on completion. Don't start without that first payment.

Always specify your cancellation policy directly on the invoice, especially your notice requirement for makeups. Parents forget what they agreed to verbally. If you teach through a studio or community center, find out their payment cycle before you start so you know exactly when to expect your check. Some places pay 30 days after month end, which means you might wait seven weeks.