Free Illustrator Invoice Template & Generator
Generate professional illustration invoices for editorial, children's books, character design, and commissioned artwork. Free PDF download.
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What to include on a Illustrator invoice
Your invoice needs your business name or your name as a sole proprietor, the date, a unique invoice number, and your client's company details. Include a clear description of what you delivered: "Editorial illustration for March issue cover" works better than "design work." List your rate structure, whether that's per project, per illustration, or day rate. Add your payment terms and your bank details or PayPal address. Tax authorities and corporate accounting departments will reject invoices missing tax ID numbers, so include yours if you have one.
Most illustrators ask for 50% upfront before starting work, then bill the remaining 50% on delivery of final files. For longer projects, you can break it into thirds: deposit, midpoint approval, and completion. Set your payment terms at Net 15 or Net 30. Bigger companies often default to Net 60 regardless of what you write, but starting shorter gives you room to follow up sooner.
Send your invoice the moment you deliver finals, not days later. Attach a low-res watermarked version and send the clean files only after payment clears. This one habit prevents the "I'll pay you next week" cycle that stretches into months.
Frequently asked questions
How do illustrators price their work?
Pricing depends on complexity, usage rights, and market. Editorial illustrations run $200–$1,000, children's book pages $200–$600, and character design $300–$2,000. Always factor in licensing.
Should illustrators include licensing terms on invoices?
Absolutely. Specify whether you're granting one-time use, exclusive rights, or full buyout. Different usage rights command different prices. Keep copyright unless explicitly selling it.
How many revisions should illustrators include?
Industry standard is 2–3 rounds of revisions included in the project price. Additional rounds are typically billed at 25–50% of the original illustration fee.