Free Graphic Designer Invoice Template & Generator
Create polished graphic design invoices covering logo design, branding, print materials, and digital assets. Download as PDF instantly.
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Amount already received from client
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What goes on a graphic design invoice?
Itemize each deliverable, whether that is a logo, stationery, or a template set, and list the included concepts and revision rounds. Note source file delivery and any extra rounds. Breaking the project into deliverables makes the scope clear and keeps added requests easy to price.
Your invoice needs your business name and contact info, the client's company details, and a unique invoice number you can reference later. Include the project name because clients juggle multiple designers, and their accounting department will not know what "Logo Design" means without context. Break down your charges by deliverable or hourly rate, whatever you quoted. Add your payment terms and due date. If you are registered for sales tax, include your tax ID and charge accordingly.
Most designers ask for 50% upfront before starting work and 50% on final delivery. For longer projects, bill at milestones like after concepts, revisions, and finals. Net 15 or Net 30 terms work once you have established clients, but new clients pay on delivery. Do not start revisions until the previous invoice clears.
Send your final invoice the same day you deliver files, not a week later when the client has moved on mentally. Attach a PDF of the invoice and include payment links if you use services like PayPal or Stripe. The easier you make it to pay, the faster money hits your account. Also, never hand over final high-resolution files until payment clears. Send watermarked proofs only.
Typical line items
- Logo design (concepts and revisions)
- Brand or style guide
- Stationery (business cards, letterhead)
- Template or social media set
- Print-ready and source files
- Revision rounds beyond the included set
- Rush fee
- Project deposit
How the work is charged
Graphic designers usually quote a flat project rate per deliverable or package, with some billing hourly for open-ended work. Branding projects often bundle concepts and a set number of revision rounds.
Payment terms and deposits
A deposit commonly starts the work, with the balance due on approval or final delivery. Many designers hand over print-ready and editable source files only after full payment, and bill extra revisions separately.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Treatment of digital deliverables and any stock assets can vary by country, so confirm what applies to you.
Frequently asked questions
How should graphic designers itemize their invoices?
Break down by project phase or deliverable: concept development, design execution, revisions, and final file delivery. Include file formats provided and usage rights granted.
What are typical graphic design rates?
Freelance graphic designers charge $50–$150/hour or project-based: logos $500–$5,000, branding packages $2,000–$15,000, brochures $500–$2,000. Rates depend on experience and market.
Should I charge for unused design concepts?
Yes. Your time creating concepts is billable work. Many designers include 2–3 concepts in their project fee and charge extra for additional concepts. Clarify this upfront in your proposal.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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