Free Florist Invoice Template & Generator
Build floral design invoices for weddings, events, and regular deliveries. Itemize arrangements, labor, delivery, and setup.
Currency
Amount already received from client
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What should a florist put on an event invoice?
List each arrangement on its own line, from the bridal bouquet to centerpieces and ceremony pieces, then add delivery, setup, and breakdown. Note hire items that come back, such as vases or stands. A piece-by-piece breakdown helps couples adjust the order as their budget shifts.
Your invoice needs the obvious stuff like your business name, contact info, invoice number, and date. But for floristry, break down each arrangement by name or description. Include the flower types if it is a custom order because brides and event planners keep these records for future reference. Add delivery fees as a separate line. If you provided vases or containers, call those out too. People dispute charges when they cannot remember what they ordered six weeks ago.
Most florists take 50% down when someone books, especially for weddings and events. The remaining balance is due a week before delivery, not on the day of. You do not want to chase money while setting up a reception. For corporate accounts or regular customers, Net 15 or Net 30 works, but get that first order paid upfront until they prove reliable.
Photograph everything before it goes out the door. When someone claims the roses were wilted or the arrangement looked nothing like what they ordered, you need proof. This is not really about invoicing, but it stops payment disputes before they start. Also, send the invoice the same day as delivery. Wait three days and people forget they even ordered flowers.
Typical line items
- Bridal bouquet and personal flowers
- Centerpieces (per table)
- Ceremony or arch arrangements
- Buttonholes and corsages
- Delivery, setup, and breakdown
- Hire items (vases, stands, arches)
- Booking deposit
- Seasonal or specialty bloom surcharge
How the work is charged
Florists usually price per arrangement or as an event package, with labor for delivery, setup, and breakdown added on. Seasonal availability and specialty blooms can change the price between the quote and the event.
Payment terms and deposits
A deposit commonly secures the date, with the balance due before the event as final numbers and stems are confirmed. Hire items are often subject to a return deposit covering loss or damage.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Fresh flowers, hire items, and labor may be taxed differently, and rules vary by country, so confirm what applies to you.
Frequently asked questions
How do florists price arrangements?
Florists charge per arrangement ($50–$500+), by stem count, or per-table for events. Wedding flowers typically total $1,500–$10,000. Pricing depends heavily on flower type, season, and availability.
What should a floral invoice include?
Include arrangement descriptions, flower types used, quantity, vessel/container costs, labor, delivery fee, setup and breakdown time, and any rental items (vases, arches, stands).
Should florists charge for proposals and consultations?
Initial consultations are often free. Detailed proposals with mock-ups or sample arrangements should be charged ($50–$150), credited toward the final order if the client books.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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