Free Health Coach Invoice Template & Generator
Create health coaching invoices for wellness programs, behavior change coaching, and corporate wellness partnerships.
Currency
Amount already received from client
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How does a health coach invoice clients?
Health coaching invoices list the sessions delivered and any programs or plans supplied, such as a wellness plan or habit tracker. Bill sessions individually or as a package, and show the dates. Many coaches sell a multi-week program, so note how many sessions the client has used and how many remain.
Your invoice needs to show the specific service you provided, not just "health coaching session." Write "60-minute initial assessment and nutrition review" or "follow-up metabolic coaching session." Include the date of service, your session rate, and your business details. Many clients submit invoices to HSA or FSA accounts, so they need this specificity to get reimbursed. Some will also want a receipt showing they paid, separate from the invoice itself.
Most health coaches use package pricing rather than billing per session. You might charge $1,200 for a three-month program with six sessions included. Get at least 50% upfront when the client signs up, then bill the remainder at the midpoint or end. If you do per-session billing, ask for payment right after each appointment while you are still together. Net 30 terms do not make sense for this kind of personal service.
The biggest mistake is forgetting to invoice for add-on services. You send a meal plan outside your scheduled sessions or spend 20 minutes reviewing lab work over email, then you never bill for it. Track these extras immediately and either invoice right away or add them to the next scheduled invoice.
Typical line items
- One-on-one coaching session
- Initial health and goals assessment
- Multi-week coaching program
- Personalized wellness plan
- Group coaching session
- Accountability check-in call
- Online or app-based support
- Late-cancellation fee
How the work is charged
Health coaches usually charge per session or sell a multi-week program at a set price. Programs often bundle sessions with a plan and check-ins, while single sessions are priced on their own.
Payment terms and deposits
Programs are commonly paid upfront or in instalments, while single sessions are paid at booking or on the day. State your rescheduling policy so reserved slots are not lost at short notice.
Tax and compliance
Some health and wellness services are taxed differently or are exempt in some countries. If you are registered for sales tax or VAT, show it clearly, and confirm the rules that apply to your practice.
Frequently asked questions
How do health coaches set their rates?
Health coaches charge $75–$200 per session. Monthly programs run $300–$1,000. 3–6 month packages are $1,000–$5,000. Group coaching is $50–$100 per person per session.
What should a health coaching invoice include?
Include session dates, coaching format (in-person, virtual, phone), program name, deliverables (wellness plan, food journal review), assessments, and email/chat support included.
Can health coaches bill insurance?
Most health coaching is not covered by insurance. However, NBC-HWC certified coaches may bill Medicare and some plans. For private pay, provide a receipt the client can submit to their FSA/HSA.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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