Free Life Coach Invoice Template & Generator

Your invoice needs your business name and contact info, the client's name, an invoice number, and the date. Include a clear description of the service like "Four 60-minute coaching sessions in January 2024" or "Executive leadership coaching package." List your rate structure, whether that's per session or a package price. Tax ID or business registration numbers matter if your clients expense this through their company or use HSA/FSA funds for wellness coaching.

Most coaches bill in package deals rather than single sessions. You might charge for a month upfront (four sessions) or sell a three-month commitment paid at the start. Some coaches split it half upfront and half at the midpoint. Net 15 or net 30 terms don't work well because you've already delivered the service during those sessions. Get payment before or immediately after.

Don't invoice after every single session if you sold a package. It creates paperwork chaos and makes clients question the value. Invoice once when they buy the package, then send a simple receipt after it's complete. If someone ghosts mid-package, you already have their money. If you must bill per session, require payment within 24 hours of the appointment, not weeks later.