Free Life Coach Invoice Template & Generator
Generate life coaching invoices for individual sessions, group programs, and coaching packages. Bill per session or monthly retainer.
Currency
Amount already received from client
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How does a life coach invoice clients?
Life coaching invoices list the sessions held, each with its date and length, and any package the client bought. Show extras such as email support or worksheets on their own lines. Coaches often sell a block of sessions upfront, so note how many the client has used and how many remain.
Your invoice needs your business name and contact info, the client's name, an invoice number, and the date. Include a clear description of the service like "Four 60-minute coaching sessions in January 2024" or "Executive leadership coaching package." List your rate structure, whether that is per session or a package price. Tax ID or business registration numbers matter if your clients expense this through their company or use HSA/FSA funds for wellness coaching.
Most coaches bill in package deals rather than single sessions. You might charge for a month upfront (four sessions) or sell a three-month commitment paid at the start. Some coaches split it half upfront and half at the midpoint. Net 15 or net 30 terms do not work well because you have already delivered the service during those sessions. Get payment before or immediately after.
Do not invoice after every single session if you sold a package. It creates paperwork chaos and makes clients question the value. Invoice once when they buy the package, then send a simple receipt after it is complete. If someone ghosts mid-package, you already have their money. If you must bill per session, require payment within 24 hours of the appointment, not weeks later.
Typical line items
- One-on-one coaching session
- Discovery or intake session
- Multi-session coaching package
- Group or workshop session
- Between-session messaging support
- Goal-setting or accountability plan
- Online coaching session
- Late-cancellation fee
How the work is charged
Life coaches usually charge per session or sell a package of sessions at a set price. Packages often bundle calls with messaging support, while single sessions are priced on their own.
Payment terms and deposits
Packages are commonly paid upfront or in instalments, while single sessions are paid at booking. State your rescheduling policy, since reserved slots are hard to refill at short notice.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Coaching clients in other countries can change how tax applies, so confirm what applies to you.
Frequently asked questions
How do life coaches set their rates?
Life coaches charge $75–$500 per session depending on niche and experience. Monthly coaching packages ($300–$2,000) are most common. Group coaching runs $50–$200 per person per session.
What should a life coaching invoice include?
Include session dates, session type (discovery, regular, intensive), package details, email/text support included, expiration policy for unused sessions, and payment terms.
Should life coaches offer free discovery sessions?
Most coaches offer a free 20–30 minute discovery call to establish fit. This isn't invoiced but helps convert prospects. Once coaching begins, all sessions are billable.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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