Free Insurance Agent Invoice Template & Generator
Create insurance agency invoices for consulting, risk assessments, policy reviews, and broker fees not covered by commissions.
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What to include on a Insurance Agent invoice
Your invoices need to show the policy number, coverage period, and premium amount broken down by coverage type. Include the carrier name and policy effective date because your client's accountant will need these for their records. If you're charging a broker fee separate from the premium, call that out clearly so there's no confusion about what goes to the carrier versus what you're keeping.
Most insurance agents work on commission from carriers rather than invoicing clients directly, but if you charge broker fees or consultation services, those are typically due at policy binding. Some agents bill annually for policy review services. Net 15 or net 30 terms work fine for these fees. Don't invoice for commissions you haven't received yet from the carrier.
Send invoices the same day you bind coverage or deliver the policy documents. Clients expect the bill right when they get their policy package, and waiting even a few days makes them think the invoice got lost or isn't legitimate. If you're billing for renewals, invoice at least two weeks before the renewal date so payment clears before the policy lapses.
Frequently asked questions
When do insurance agents invoice clients directly?
Independent agents invoice for consulting, fee-based advisory, risk assessments, and broker fees. Commission-based sales don't require client invoicing since the insurer pays the agent.
What should an insurance invoice include?
Include service description, hours worked, policies reviewed, risk assessment scope, and any applicable broker fees. Clearly separate advisory fees from any premium-related charges.
How much do insurance consultants charge?
Fee-based insurance advisors charge $100–$300/hour. Risk assessments run $500–$2,500 for small businesses. Annual advisory retainers range from $1,000–$5,000.