Free Insurance Agent Invoice Template & Generator
Create insurance agency invoices for consulting, risk assessments, policy reviews, and broker fees not covered by commissions.
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Amount already received from client
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What should an insurance agent put on an invoice?
Independent agents and brokers who charge a fee bill it apart from any carrier commission. Name the policy or service, the broker or service fee, and the period covered. Disclose the fee clearly, since many places regulate what an agent may charge a client on top of commission, so confirm the rules first.
Your invoices need to show the policy number, coverage period, and premium amount broken down by coverage type. Include the carrier name and policy effective date because your client's accountant will need these for their records. If you are charging a broker fee separate from the premium, call that out clearly so there is no confusion about what goes to the carrier versus what you are keeping.
Most insurance agents work on commission from carriers rather than invoicing clients directly, but if you charge broker fees or consultation services, those are typically due at policy binding. Some agents bill annually for policy review services. Net 15 or net 30 terms work fine for these fees. Do not invoice for commissions you have not received yet from the carrier.
Send invoices the same day you bind coverage or deliver the policy documents. Clients expect the bill right when they get their policy package, and waiting even a few days makes them think the invoice got lost or is not legitimate. If you are billing for renewals, invoice at least two weeks before the renewal date so payment clears before the policy lapses.
Typical line items
- Broker or policy service fee
- Risk assessment and consultation
- Policy review and comparison
- Claims assistance support
- Commercial account servicing
- Coverage placement fee
- Annual review fee
- Administrative or processing charge
How the work is charged
Many agents are paid through carrier commission rather than client billing, but brokers may charge a separate service or placement fee for advice and account work. Fee rules vary, so disclose any charge and confirm what is permitted.
Payment terms and deposits
Service or broker fees are usually due when the policy is placed or the work is delivered. Commercial clients may run on net terms, and recurring servicing can bill annually.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Insurance commissions and fees are taxed and regulated differently in many places, so confirm what applies to you.
Frequently asked questions
When do insurance agents invoice clients directly?
Independent agents invoice for consulting, fee-based advisory, risk assessments, and broker fees. Commission-based sales don't require client invoicing since the insurer pays the agent.
What should an insurance invoice include?
Include service description, hours worked, policies reviewed, risk assessment scope, and any applicable broker fees. Clearly separate advisory fees from any premium-related charges.
How much do insurance consultants charge?
Fee-based insurance advisors charge $100–$300/hour. Risk assessments run $500–$2,500 for small businesses. Annual advisory retainers range from $1,000–$5,000.
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