Free Real Estate Agent Invoice Template & Generator
Generate real estate invoices for consulting fees, property management, staging coordination, and administrative services.
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How does a real estate agent invoice or document a commission?
Agents are usually paid a commission at closing, settled through the closing statement rather than a standard invoice, but a written commission statement is still useful. Name the property, the sale price, the commission rate, and any split or referral fee. Record the closing date so the figure ties back to the transaction.
Your invoice needs the property address, sale price, and commission percentage so everyone can verify the math. Include the closing date because that is when your commission actually became due. Add your brokerage name and license number since some states require it and title companies want everything matching their records. Break out any splits with other agents or brokerages right on the invoice to avoid confusion later.
Most real estate commissions get paid at closing through the title company or escrow holder. You do not invoice beforehand or chase payment afterward. The closing statement shows your commission, and the title company cuts your check the same day. If you are doing property management or consulting work outside of sales, then you will invoice monthly with net 15 or net 30 terms.
Send your W-9 to the title company as soon as the contract goes firm. Waiting until closing day means your payment gets delayed while they process paperwork. Also, double check that your invoice matches the commission amount on the settlement statement before closing happens. Fixing a mismatch after everyone has signed takes weeks and makes you look sloppy.
Typical line items
- Sales commission (percentage of sale price)
- Buyer or seller agent share
- Referral fee paid or received
- Brokerage split
- Transaction or admin fee
- Marketing and listing costs
- Staging or photography reimbursement
- Closing date and property reference
How the work is charged
Real estate agents are typically paid a commission set as a percentage of the sale price, often split between the buyer and seller sides and again with the brokerage. Some charge flat or transaction fees instead, and commission is negotiable.
Payment terms and deposits
Commission is usually paid at closing from the sale proceeds, handled through the settlement statement. Referral fees between agents are settled per their written agreement.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Commission income and any fees are taxed and regulated differently by region, so confirm what applies to you.
Frequently asked questions
When do real estate agents use invoices vs. commission?
Most residential agents earn commission at closing. Invoices are used for consulting fees, flat-fee services, property management, or when commission structures require documentation.
What should a real estate invoice include?
Include property address, service type, dates of service, hours (if consulting), any expenses advanced (photography, staging, advertising), and reference to any commission agreements.
Can real estate agents charge consulting fees?
Yes. Many agents offer hourly consulting ($100–$300) for buyers not yet ready to transact, investor advisory, or relocation assistance. This is separate from commission-based work.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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