Free Metal Fabricator Invoice Template & Generator
Create metal fabrication invoices for custom metalwork, structural steel, ornamental iron, and sheet metal projects.
Currency
Amount already received from client
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How does a metal fabricator invoice a custom job?
A fabrication invoice describes the item built, breaks out material and labour, and includes any design, cutting, and installation work. List the quantity, the finish, and the date so the client can see the cost of the custom piece and reorder against the same specification later.
Your invoices need to spell out exactly what you fabricated. Include the material type and gauge, dimensions, quantities, and any finishes or coatings applied. Break out materials from labor because some clients need this for their cost accounting or tax purposes. If you made changes from the original spec, note them. Accountants will ask for your tax ID, and project managers need a PO number or job reference to match your invoice to their system.
Most fabricators take 50% down before cutting metal, then bill the balance on delivery or installation. For bigger jobs, split it into thirds: deposit, midpoint when main fabrication is done, and final on completion. Net 30 is standard for commercial clients you know, but do not extend terms to new customers until they have paid a few invoices on time.
Photograph your work before it leaves the shop and attach images to the invoice. This stops disputes cold when a client claims something arrived damaged or was not built to spec. Also, send invoices the same day you deliver. Waiting even a few days puts you at the bottom of the payment stack.
Typical line items
- Custom fabrication labour
- Steel plate, tube, and sheet
- Hardware and fasteners
- Cutting, bending, and machining
- Welding and assembly
- Powder coat, paint, or finishing
- On-site installation and mounting
- Design and engineering time
How the work is charged
Metal fabricators usually quote a fixed price per piece based on material and shop hours, and may bill installation separately by the hour. Repeat or batch orders are often priced per unit.
Payment terms and deposits
Custom orders typically require a deposit before fabrication begins, with the balance due on delivery or after install. Commercial clients may work on agreed net terms.
Tax and compliance
List sales tax or VAT separately with your registration number where you are registered. Rules around materials, resale, and labour differ by country, so confirm what applies to your shop.
Frequently asked questions
How do metal fabricators price work?
Fabricators charge by the hour ($60–$150 shop rate), per pound of fabricated steel ($3–$8/lb), or per project. Custom ornamental work commands premium pricing due to design complexity.
What should a metal fabrication invoice include?
Include project description, material type and weight, finish (powder coat, galvanize, paint), labor hours, shop hours vs. field hours, drawings provided, and installation costs.
Should fabricators charge for shop drawings?
Yes. Engineering and shop drawings take significant time. Charge $500–$2,000+ depending on complexity. Many fabricators credit the drawing fee toward the fabrication cost if the client proceeds.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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