Free Pet Sitter Invoice Template & Generator
Create pet sitting invoices for in-home care, overnight stays, drop-in visits, and additional services like grooming or medication.
Currency
Amount already received from client
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How does a pet sitter invoice for visits?
Itemise each visit, walk, or overnight by date, add any medication or extra-pet charges, and total the stay. Include the client and pet names, your contact details, and how to pay. Sitters covering a longer stay often summarise the dates and the nightly or per-visit rate.
Your invoice needs the dates you provided care, what services you did each day, and the pet's name. Clients often have multiple pets or use you irregularly, so they will not remember if you came twice or three times that week. Include the rate per visit or per day, especially if you charge different amounts for dog walking versus overnight stays. If you gave medications or did anything extra like bringing in mail, write it down. Some clients submit these to their HSA or pet insurance.
Most pet sitters ask for 50% upfront when someone books, especially for vacation care. The rest is due when you finish the job or within a few days after. For regular weekly clients, you can invoice monthly with payment due within five days. Do not let people get more than two weeks behind or they start forgetting your visits blur together.
Send the invoice the same day the job ends, while the client is still traveling home or just walked in the door. They are thinking about their pet and your service right then. Wait three days and you are competing with every other bill. Also, take photos during visits and attach one to the invoice. It proves you showed up and makes clients happy to pay.
Typical line items
- Overnight pet sitting, per night
- Midday dog walk, per visit
- Drop-in feeding visit
- Medication administration
- Additional pet surcharge
- Holiday or weekend rate
- Key pickup and return
- Last-minute booking fee
How the work is charged
Pet sitters usually charge per visit, per walk, or per overnight, with extra charges for additional pets, medication, or holiday dates. Longer stays are often quoted as a nightly rate across the booking.
Payment terms and deposits
Many sitters take payment after the stay, while holiday or longer bookings are often secured with a deposit upfront. State a cancellation-notice rule, since reserved dates may turn away other clients.
Tax and compliance
Some health and care services are taxed differently or are exempt in some countries. If you are registered for sales tax or VAT, show it clearly, and confirm the rules that apply to your practice.
Frequently asked questions
How do pet sitters set their rates?
Drop-in visits cost $15–$30 per visit, dog walks $15–$25 per walk, and overnight stays $50–$100 per night. Rates increase for multiple pets, holidays, and special needs animals.
What should a pet sitting invoice include?
Include pet names, service dates, visit type and duration, additional pet fees, medication administered, special care notes, holiday surcharges, and mileage if applicable.
Should pet sitters charge extra for holidays?
Yes. Holiday surcharges of $5–$20 per visit are standard. Major holidays (Christmas, New Year's, Thanksgiving) command the highest premiums. State holiday pricing in your service agreement.
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