Free Piano Tuner Invoice Template & Generator

Your invoice needs the obvious stuff like your business name, date, and client contact info. But also write down the piano's make, model, and serial number. When Mrs. Henderson calls six months later asking if you already tuned the Steinway or the upright, you'll know. Include the specific service you performed since tuning costs different than pitch raising or repair work. If you replaced any parts like strings or felts, itemize those separately with the part cost and labor broken out. Accountants need this detail for their records.

Most piano tuners charge on completion. You show up, do the work, collect payment before you leave. Some techs ask for a deposit on big jobs like full restorations, maybe 50% upfront. Regular tuning clients sometimes pay net 15 if you've worked together for years, but cash or check at time of service is standard. Don't let people talk you into billing later unless you really trust them.

Give the invoice while you're still in their house, right after you finish. People who say "just email it to me" are way slower to pay. Keep a small card reader on your phone so you can take credit cards on the spot. You'll get paid that day instead of waiting weeks.