Free Speech Therapist Invoice Template & Generator
Generate speech-language pathology invoices for evaluations, therapy sessions, and communication device consultations.
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Amount already received from client
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What does a speech therapist put on an invoice?
Detail the evaluation, each therapy session by date and length, and any device assessments or written reports. Include your registration details, the client or guardian name, and the total due. Families often submit these to insurers or funding programmes, so itemise everything plainly.
Your invoice needs the client's name and the patient's name if they are different, which happens a lot with kids. Include the date of service for each session, the CPT code you used, session length, and your rate. Insurance companies and HSA administrators will reject invoices without CPT codes. If you saw someone three times that week, list each date separately with the code. Parents keeping records for taxes or insurance appeals need this level of detail.
Most speech therapists bill after each session or weekly for multiple sessions. Some clinics ask for a deposit equal to one or two sessions upfront. If you take insurance, you will bill the balance after their payment comes through. Private pay clients usually expect Net 15 or payment due upon receipt. Monthly retainers work well if you see the same client twice a week or more.
Send invoices the same day as the session while parents still remember the appointment. If you wait until the end of the month, families forget what happened and payment drags out. Also, double check you are not accidentally billing for cancelled sessions. It happens more than you would think when you are juggling a full schedule, and it damages trust fast.
Typical line items
- Speech-language evaluation
- Individual therapy session
- AAC device assessment and training
- Group therapy session
- Written assessment report
- Home or school visit
- Parent or caregiver consultation
- Late-cancellation fee
How the work is charged
Speech therapists usually charge per session, with a separate fee for the initial evaluation and for written reports. Blocks of sessions and school or home visits priced by the hour are also common.
Payment terms and deposits
Payment often falls due at each session, while assessment and report fees may be billed separately. Families claiming through insurance or a funding programme usually need an itemised receipt with your registration number, so include it.
Tax and compliance
Some health and care services are taxed differently or are exempt in some countries. If you are registered for sales tax or VAT, show it clearly, and confirm the rules that apply to your practice.
Frequently asked questions
How do speech therapists charge?
SLP sessions cost $100–$250 for individual therapy. Evaluations run $200–$600. Group therapy is $50–$100 per session. Many accept insurance or provide superbills.
What should a speech therapy invoice include?
Include CPT codes (92507 for treatment, 92523 for evaluation), diagnosis codes, session duration, goals addressed, provider credentials (CCC-SLP), and NPI number.
Can speech therapists bill insurance?
Yes. Licensed SLPs with CCC-SLP certification can bill most insurance plans. Early intervention and school-based services may have different billing structures.
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Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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