Free Psychologist Invoice Template & Generator
Create psychology practice invoices for therapy sessions, psychological testing, evaluations, and expert consultations.
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What to include on a Psychologist invoice
Your invoice needs your practice name, registration number, and tax ID because insurance companies reject claims without them. Include the client's full name and policy number if they're submitting for reimbursement. List each session with its date, the CPT code (like 90834 for individual therapy), and your rate. Many clients need itemized invoices to get money back from their insurer, so generic descriptions won't cut it.
Most psychologists bill after each session or at month end. You can ask for payment at time of service, which solves most collection headaches. If you work with insurance, expect to wait 30-45 days for payment. Some practitioners require a credit card on file and charge it automatically after sessions. For private pay clients, net 15 terms are common, but net 30 often means chasing people down.
Send invoices the same day as the session while it's fresh in everyone's mind. The longer you wait, the more clients forget or avoid paying. Also, double check that your CPT codes match the actual service length. Billing for a 45-minute code when you only talked for 25 minutes creates problems with audits and insurance reviews.
Frequently asked questions
How do psychologists bill for services?
Psychologists charge $150–$350 per therapy session. Psychological testing runs $1,000–$5,000+. Forensic evaluations cost $2,000–$10,000. Rates vary by specialization, location, and whether insurance is accepted.
What should a psychology invoice include?
Include provider name and credentials (PhD/PsyD), NPI number, session date, CPT codes, diagnosis codes, fee charged, payment received, and patient responsibility. For testing, itemize each instrument used.
How do psychologists bill for testing vs. therapy?
Testing uses different CPT codes (96130–96139) than therapy (90834, 90837). Testing often requires pre-authorization. Bill for face-to-face testing time, scoring, and report writing separately.