Free Psychologist Invoice Template & Generator
Create psychology practice invoices for therapy sessions, psychological testing, evaluations, and expert consultations.
Currency
Amount already received from client
Live Preview
Thank you for your business
How does a psychologist invoice clients?
Show the assessment or intake, each therapy session by date, and any written reports or evaluations. Keep wording discreet and add your registration details, the client name, and the amount due. Many clients submit the invoice to an insurer or employee programme, so list the service type clearly.
Your invoice needs your practice name, registration number, and tax ID because insurance companies reject claims without them. Include the client's full name and policy number if they are submitting for reimbursement. List each session with its date, the CPT code (like 90834 for individual therapy), and your rate. Many clients need itemized invoices to get money back from their insurer, so generic descriptions will not cut it.
Most psychologists bill after each session or at month end. You can ask for payment at time of service, which solves most collection headaches. If you work with insurance, expect to wait 30-45 days for payment. Some practitioners require a credit card on file and charge it automatically after sessions. For private pay clients, net 15 terms are common, but net 30 often means chasing people down.
Send invoices the same day as the session while it is fresh in everyone's mind. The longer you wait, the more clients forget or avoid paying. Also, double check that your CPT codes match the actual service length. Billing for a 45-minute code when you only talked for 25 minutes creates problems with audits and insurance reviews.
Typical line items
- Comprehensive psychological evaluation
- Individual therapy session
- Couples or family session
- Written evaluation report
- Telehealth session
- Court or third-party report
- Missed-appointment fee
How the work is charged
Psychologists generally charge per session at a set hourly or per-appointment rate, with separate fees for assessments and written reports. Some offer a sliding scale or a set number of sessions arranged with an insurer.
Payment terms and deposits
Clients commonly pay at the time of each session by card or transfer. Those claiming through health insurance or an employee assistance programme often ask for a receipt showing your registration number and the service date, so keep it discreet and clear.
Tax and compliance
Some health and care services are taxed differently or are exempt in some countries. If you are registered for sales tax or VAT, show it clearly, and confirm the rules that apply to your practice.
Frequently asked questions
How do psychologists bill for services?
Psychologists charge $150–$350 per therapy session. Psychological testing runs $1,000–$5,000+. Forensic evaluations cost $2,000–$10,000. Rates vary by specialization, location, and whether insurance is accepted.
What should a psychology invoice include?
Include provider name and credentials (PhD/PsyD), NPI number, session date, CPT codes, diagnosis codes, fee charged, payment received, and patient responsibility. For testing, itemize each instrument used.
How do psychologists bill for testing vs. therapy?
Testing uses different CPT codes (96130–96139) than therapy (90834, 90837). Testing often requires pre-authorization. Bill for face-to-face testing time, scoring, and report writing separately.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
Browse all invoice templates →