Free Videographer Invoice Template & Generator
Create professional videography invoices with line items for filming, editing, color grading, and deliverables. Free PDF download, no signup required.
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What to include on a Videographer invoice
Your invoice needs to spell out exactly what you shot and delivered. Include the shoot date, location, hours on site, and the specific deliverables like a three-minute highlight reel or ten edited clips for social media. Clients forget what they ordered six weeks later when accounting asks questions. Break out add-ons separately so they can see that drone footage or same-day turnaround cost extra. Include your payment details and make them obvious.
Most videographers take 50% upfront before the shoot date and 50% on delivery of the final files. Some do a third up front, a third on the shoot day, and a third on delivery for bigger projects. Net 15 or net 30 terms only make sense for established corporate clients. Otherwise you're just waiting around hoping to get paid.
Send the final invoice the moment you deliver the files, not a week later when you remember. Attach a low-res watermarked preview and only send the full-resolution downloads after payment clears. Clients who have the final files already tend to slow-pay or ghost. This one habit will save you more headaches than any other invoicing trick.
Frequently asked questions
What should a videography invoice include?
Include shoot dates, hours filmed, editing time, equipment fees, travel costs, deliverable formats, and revision limits. Specify licensing terms for the footage.
How do videographers typically structure pricing?
Most videographers charge a day rate ($1,000–$5,000) or hourly rate ($75–$250). Editing is usually billed separately at $50–$150/hour. Equipment and travel may be added as line items.
Should I charge for revisions on video projects?
It's standard to include 1–2 rounds of revisions in your base price. Additional revisions should be billed at your hourly editing rate. Spell this out in your contract and invoice terms.