Free Videographer Invoice Template & Generator
Create professional videography invoices with line items for filming, editing, color grading, and deliverables. Free PDF download, no signup required.
Currency
Amount already received from client
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How does a videographer bill for a shoot and edit?
Split filming from post-production so the client sees both clearly. Add lines for shoot hours, editing and color grading, extras like drone or extra crew, and the deliverables you hand over. Keeping these apart makes revisions and added scope easy to price later.
Your invoice needs to spell out exactly what you shot and delivered. Include the shoot date, location, hours on site, and the specific deliverables like a three-minute highlight reel or ten edited clips for social media. Clients forget what they ordered six weeks later when accounting asks questions. Break out add-ons separately so they can see that drone footage or same-day turnaround cost extra. Include your payment details and make them obvious.
Most videographers take 50% upfront before the shoot date and 50% on delivery of the final files. Some do a third up front, a third on the shoot day, and a third on delivery for bigger projects. Net 15 or net 30 terms only make sense for established corporate clients. Otherwise you are just waiting around hoping to get paid.
Send the final invoice the moment you deliver the files, not a week later when you remember. Attach a low-res watermarked preview and only send the full-resolution downloads after payment clears. Clients who have the final files already tend to slow-pay or ghost. This one habit will save you more headaches than any other invoicing trick.
Typical line items
- Filming or event coverage (per hour or day)
- Video editing and color grading
- Drone or aerial footage
- Additional camera operator or crew
- Music licensing
- Final deliverables (file formats, lengths)
- Revision rounds beyond the included set
- Travel and equipment transport
How the work is charged
Videographers typically charge a project rate or a day rate for filming, with editing priced per project or per finished minute. Drone work, extra crew, and music licensing usually appear as separate add-ons.
Payment terms and deposits
A deposit often secures the shoot date, with the balance due on delivery of the final cut. Some videographers release watermarked previews first and hand over clean files once payment clears.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Music licensing fees you pass on may be taxed like the rest of the work, and rules vary by country, so confirm what applies to you.
Frequently asked questions
What should a videography invoice include?
Include shoot dates, hours filmed, editing time, equipment fees, travel costs, deliverable formats, and revision limits. Specify licensing terms for the footage.
How do videographers typically structure pricing?
Most videographers charge a day rate ($1,000–$5,000) or hourly rate ($75–$250). Editing is usually billed separately at $50–$150/hour. Equipment and travel may be added as line items.
Should I charge for revisions on video projects?
It's standard to include 1–2 rounds of revisions in your base price. Additional revisions should be billed at your hourly editing rate. Spell this out in your contract and invoice terms.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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