Free Wedding Videographer Invoice Template & Generator
Generate wedding videography invoices for ceremony coverage, highlight reels, drone footage, and same-day edits.
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Amount already received from client
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What goes on a wedding videographer's invoice?
Wedding clients want the package broken down: hours of coverage, the highlight reel, any raw footage, and a second shooter. Add travel and the deposit that held their date. A clear breakdown reassures couples planning months ahead and sets delivery expectations before the day arrives.
Your invoice needs the obvious stuff like your business name, date, and total amount, but wedding videographers should also include the couple's names, wedding date, and package details. Specify what deliverables you are charging for: ceremony footage, reception coverage, highlight reel, full-length edit, raw files, whatever you agreed to. Break down hours or days of coverage. If you charged for travel or accommodation, show those as separate line items. Clients forget what they ordered six months ago, and their parents who might be paying definitely do not know.
Most videographers take a deposit upfront, usually 25-50% when the contract is signed. Some split it into thirds: booking, wedding day, and delivery. The final payment typically comes before you hand over the files, not after. Do not deliver anything until you are paid in full. Couples are way less motivated to pay once they have their video.
Send your final invoice within a week of the wedding while everything is fresh and they are still excited. The longer you wait, the harder it gets to collect. Also, never call the deposit "non-refundable" only in the invoice. That needs to be crystal clear in your contract from day one.
Typical line items
- Full-day or hourly wedding coverage
- Cinematic highlight film
- Full ceremony and speeches edit
- Raw footage delivery (drive or download)
- Second videographer
- Drone footage
- Travel and accommodation
- Booking deposit
How the work is charged
Wedding videographers usually sell tiered packages priced by hours of coverage and the films included, rather than a strict hourly rate. Add-ons such as a second shooter, drone, or raw footage are listed separately.
Payment terms and deposits
A nonrefundable deposit commonly reserves the wedding date, with the balance due before the day or on delivery of the final films. State your delivery timeline, since wedding edits can take weeks or months.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Tax treatment of packages and physical drives can vary by country, so confirm what applies to you.
Frequently asked questions
How much do wedding videographers charge?
Wedding videographers charge $1,500–$10,000+ depending on coverage hours, number of videographers, and deliverables. Highlight films, full ceremony edits, and drone footage are common add-ons.
What should a wedding videography invoice include?
Include event date, coverage hours, number of videographers, deliverables (highlight reel, full edit, raw footage), drone footage, delivery timeline, and revision terms.
How long should delivery take?
Standard delivery is 8–16 weeks. Rush delivery (4 weeks) is available at 25–50% surcharge. Same-day edits for reception viewing are a premium service ($500–$1,500 extra).
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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