Free Voice Actor Invoice Template & Generator
Create voice-over invoices for commercials, audiobooks, e-learning, and character work. Bill by word count, finished minute, or project.
Currency
Amount already received from client
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What goes on a voice actor's invoice?
Separate the recording fee from usage, since voice work is often priced by where and how long the audio runs. List the project, session or editing time, and the usage term clearly. Distinguishing performance from usage protects you when a client extends a campaign.
Your invoice needs your business name or legal name, contact info, invoice number, date, and the client's details. Include the project name, exactly what you recorded (number of finished minutes, words, or the specific deliverable like "30-second commercial read"), your rate structure, and the total. If you recorded multiple takes or revised scripts, note that. Clients need this for their records and their accounting departments will reject vague invoices that just say "voiceover work."
Most voice actors invoice after delivery with Net 30 terms, though some request 50% upfront for new clients or large projects. Union work has specific payment structures you will follow. For corporate or commercial gigs, you typically deliver the files and invoice immediately. Expect to wait 30 days minimum from large companies, faster from small businesses and independent creators.
Send your invoice the same day you deliver files. Attach it to the delivery email so the client has everything in one place. Many late payments happen because the invoice got buried in a separate email thread. If a client asks you to use their portal or system, do it even though it is annoying. Fighting their process just delays your money.
Typical line items
- Voice-over recording (per spot or project)
- Narration (per finished hour or per word)
- Studio session and audio editing
- Usage or broadcast license (term and territory)
- Pickups or retakes
- Rush delivery fee
- Directed session or live direction
- Renewal or extended usage
How the work is charged
Voice actors often combine a session or recording fee with a usage fee based on media, territory, and length of run. E-learning and corporate work may be priced per finished hour or per word instead.
Payment terms and deposits
Terms vary from payment on delivery to net 30 for agency and corporate clients. State the usage term clearly, since renewals or new platforms usually mean a fresh usage fee rather than reuse of the original.
Tax and compliance
If you are registered for sales tax or VAT, show it as a separate line with your registration number. Usage and licensing fees may be taxed like the recording work, and rules vary by country, so confirm what applies to you.
Frequently asked questions
How do voice actors set their rates?
Rates depend on usage: radio/TV commercials $250–$2,000+, e-learning $200–$400 per finished hour, audiobooks $200–$400 per finished hour. Union rates (SAG-AFTRA) have set minimums.
What should a voice acting invoice include?
Include project name, script length, usage rights (broadcast, web, internal), territory, duration of license, and number of takes/pickups. Separate studio time from performance fees.
Should voice actors charge for pickups and revisions?
Minor pickups (fixing mispronunciations) are typically included. Script changes requiring re-recording should be billed at 50–100% of the original session fee.
Related invoice templates
Read the complete invoicing guide to see how to fill out, number, and send an invoice that gets paid.
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