Free Purchase Order Template for Florists
Florists work with perishable stock that must arrive fresh and on time. Purchase orders help you lock in quantities and prices with growers and wholesalers ahead of busy seasons, ensuring your arrangements are never let down by late or short deliveries.
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What goes on a florist's purchase order?
A florist sends a purchase order to growers and wholesalers to authorise flowers, foliage, and sundries before delivery. List each line with the stem length or pack size, the quantity, and the agreed price, plus the delivery day. The PO gives the supplier an approved order, and the invoice that follows references its number.
Typical line items
- Cut flowers by variety and stem count
- Foliage and greenery (per bunch)
- Seasonal and event stems
- Sundries (wire, tape, oasis)
- Containers and wrapping
- Quantity per line
- Agreed price per box or bunch
- Requested delivery day
How the work is charged
Flowers are priced per stem, per bunch, or per box at agreed market rates that move with the season. The purchase order records the figures so each delivery can be checked against approved prices.
Payment terms and deposits
Wholesale floral accounts often run net 7 to net 30 given the perishable stock. The order authorises spend up to its total, and the supplier should reference the PO number on the invoice.
Tax and compliance
If sales tax or VAT applies, show it separately with the registration number. Cut flowers and plants are taxed differently in some places, so confirm what applies to the order.
Frequently asked questions
How far in advance should a florist place purchase orders?
For standard stock, 1–2 weeks ahead is typical. For seasonal events like Valentine's Day or Mother's Day, book key flowers 4–8 weeks in advance as demand peaks sharply.
What should a florist's PO include?
Include flower variety, colour, stem length, head size or grade where relevant, quantity, agreed price per stem or bunch, and required delivery date. Note any substitution preferences.
How do florists handle short or poor-quality deliveries against a PO?
Record the shortfall or quality issue on the delivery note. Photograph any damaged stems and contact your supplier immediately; most reputable wholesalers will issue a credit.
Related purchase order templates
Read the complete purchase order guide to see what a purchase order needs and how it leads to an invoice.
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